Procurement Assistant - Flexible Schedule & Benefits

State of West Virginia; Charleston (WV); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Flexible benefits

Annual leave

Sick leave

Flexible schedule

Employee Assistance

Wellness program

457 plan

Job summary

The West Virginia Department of Environmental Protection, Division of Land Restoration, is seeking a Purchasing Assistant in Charleston. You will provide procurement support and manage invoices, purchases, and records in the Procurement Management System.

Under supervision, you will maintain resources, monitor emails, assist inventory coordinators, prepare stock purchase requests, and help with FOIA processing while ensuring compliance with record retention policies.

Qualifications

• Graduation from a standard high school.
• Two years full-time or equivalent part-time paid clerical experience including familiarity with purchasing.
• Substitution: completed study from a regionally accredited college/university may substitute for one year of the required experience.
• Affirmation: applicant consent and statement verification are required.

Responsibilities

• Maintain procurement resources such as checklists, coding and funding information, SOPs and staff lists.
• Monitor the Procurement Management System and email; tag and route work to staff.
• Audit electronic filing system; redact or destroy confidential files per policy.
• Track inventory and prepare purchase requests; document and track all requests.
• Review invoices for accuracy; prepare coding sheets for signatures and submit for payment.
• Pay invoices and arrange travel; schedule meetings and reserve rooms and vehicles.
• Answer calls, handle correspondence and assist with FOIA requests as needed.
• Prepare reports across systems like Procurement Management System, AppXtender and Oasis.

Skills

Purchasing

Administrative support

Microsoft Word

Excel

Education

High school diploma

Tools

Microsoft Word

Excel

Google Workspace

Job description

The West Virginia Department of Environmental Protection, Division of Land Restoration, is seeking a Purchasing Assistant in Charleston. You will provide procurement support and manage invoices, purchases, and records in the Procurement Management System.

Under supervision, you will maintain resources, monitor emails, assist inventory coordinators, prepare stock purchase requests, and help with FOIA processing while ensuring compliance with record retention policies.