Procurement Assistant

Rotortrade; Latrobe (Westmoreland County); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Vacation and holidays

Dental and vision insurance

Medical coverage (employer-paid)

Job summary

Rotortrade in Latrobe, PA is seeking a detail-oriented Procurement Assistant to support purchasing, inventory control and logistics for aircraft parts and supplies. This entry-level role offers hands-on development in aviation procurement and supply chain operations.

You will work with operations, maintenance and logistics teams to ensure timely orders, accurate documentation and smooth supplier interactions. Proficiency in Microsoft Office and strong organizational skills are essential.

Qualifications

• High school diploma or equivalent; no aviation experience required.
• Proficiency in Microsoft Office (Excel, Word, Outlook), Teams, and OneDrive; data entry.
• Strong attention to detail, organization and time management.

Responsibilities

• Prepare and process purchase requisitions and purchase orders.
• Obtain quotations from approved vendors and compare pricing and delivery.
• Track orders, lead times and delivery commitments; expedite disruptions.
• Maintain supplier files and purchasing records.

Skills

Data entry

Microsoft Office

Excel

Attention to detail

Time management

Communication

Team collaboration

Education

High school diploma or equivalent

Job description

We are seeking a detail-oriented Procurement Assistant to support purchasing, inventory control and logistics activities. Working closely with operations, maintenance and logistics teams, you will help ensure that aircraft parts, materials and supplies are ordered, tracked, documented and available when needed. This entry-level role offers hands‑on development in aviation procurement and supply chain operations.

Key Responsibilities

• Prepare and process purchase requisitions and purchase orders.
• Obtain quotations from approved vendors and compare pricing, quality and delivery schedules.
• Track orders, supplier lead times and delivery commitments; expedite potential supply disruptions.
• Communicate with suppliers regarding order status, discrepancies and delivery issues.
• Maintain accurate supplier files, purchasing records and supporting documentation.

2) Inventory & Documentation

• Monitor inventory levels and coordinate replenishment requests to prevent shortages.
• Check receipts, invoices, packing slips, certificates and purchasing documents for accuracy; flag discrepancies.
• Support cycle counts, inventory audits and stock-control initiatives.
• Maintain accurate, organized parts-room inventory and records.

3) Supplier Follow-up & Continuous Improvement

• Assist with supplier evaluation and the maintenance of vendor performance information.
• Coordinate returns, warranty claims and supplier credits as required.
• Support improvements to purchasing and inventory processes and comply with company procedures.
• Carry out other related procurement and logistics duties as assigned.

Job Requirements

• High school diploma or equivalent; no prior aviation experience required.
• Proficiency in Microsoft Office (Excel, Word and Outlook), Teams and OneDrive; confident with data entry.
• Strong attention to detail, organization and time management; ability to balance competing priorities.
• Clear written and verbal communication, problem-solving skills and a service-oriented approach.
• Dependable, discreet and motivated to learn; able to work independently and collaboratively.

What We Offer

An opportunity to launch a career in aviation procurement and logistics, with practical on-the-job training.

A supportive team environment that encourages learning and professional development.

Starting at three weeks of vacation and 11 paid holidays.

Dental and vision insurance provided at no employee premium, and 85% employer-paid medical coverage, subject to applicable plan terms.

Equal Opportunity Employer

Rotortrade is committed to equal employment opportunity and to maintaining an inclusive workplace. We welcome applications from qualified candidates without discrimination on the basis of any characteristic protected by applicable law.