Procurement Assistant

Integrity Staffing Services; Chesapeake (VA); On-site; USD 28,000 - 30,000; Full time

Job summary

Integrity Staffing Services in Chesapeake, VA is seeking an organized Procurement/Office Administrator to monitor purchase orders, coordinate with vendors, and support multiple teams across Procurement, Inventory, and Operations. The role emphasizes accuracy, communication, and cross‑functional collaboration.

The ideal candidate will have strong organizational and communication skills, familiarity with ERP systems (NetSuite preferred), and the ability to adapt to changing priorities in a

Qualifications

• No felony history required
• High school diploma or GED required.
• Associate degree preferred but not required.
• Experience in office, administrative, customer service, warehouse, manufacturing, procurement, inventory, or operations is preferred but not required.
• ERP systems familiarity; NetSuite experience is a plus.
• Strong organizational, verbal and written communication skills.
• Ability to adapt to changing priorities and business needs.
• Experience in manufacturing or distribution environments preferred.
• Occasional lifting up to 25 pounds.

Responsibilities

• Monitor open purchase orders and update order status.
• Contact vendors for confirmations, shipping updates, and delivery estimates.
• Communicate vendor updates to Procurement and Operations teams.
• Assist with creating and updating purchase orders as directed.
• Maintain accurate purchasing records and filing systems.
• Identify supplier delays or order issues and report to management.
• Review inventory reports to identify shortages or replenishment needs.
• Coordinate with Receiving and Inventory teams to ensure PO accuracy.
• Communicate inventory updates to Planning and Operations.
• Notify Director of Operations about inventory or purchasing issues.
• Monitor office supply inventory and submit replenishment requests.
• Perform filing, scanning, data entry, and department record maintenance.
• Prepare reports and spreadsheets as requested.
• Assist with scheduling meetings and organizing documents.
• Coordinate with Accounting regarding purchasing documentation.

Skills

Strong organizational skills

Strong verbal and written沟通 skills

Education

High school diploma or GED

Associate degree in Business, Supply Chain, or related field

Tools

ERP systems

NetSuite

Job description

Qualifications

• Must have never had felonyMust be proficient in Microsoft OfficeHigh school diploma or GED required.
• Associate degree in Business, Supply Chain, or a related field is preferred but not required.
• Previous office, administrative, customer service, retail, warehouse, manufacturing, procurement, inventory, or operations experience is preferred but not required.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Familiarity with ERP systems is preferred; NetSuite experience is a plus.
• Strong customer service and interpersonal skills.
• Ability to adapt to changing priorities and business needs.
• Experience working in a manufacturing or distribution environment is preferred.
• Ability to occasionally lift up to 25 pounds.

Job Duties

• Monitor open purchase orders and update order status.
• Contact vendors to obtain order confirmations, shipping updates, and estimated delivery dates.
• Communicate vendor updates to Procurement and Operations teams.
• Assist with creating and updating purchase orders as directed.
• Maintain accurate purchasing records, documentation, and filing systems.
• Identify and report supplier delays, order issues, or other concerns to management.
• Review inventory reports to identify potential shortages or replenishment needs.
• Work with Receiving and Inventory teams to help ensure purchase orders are received accurately.
• Communicate inventory-related updates to Planning and Operations.
• Notify the Director of Operations of inventory concerns or purchasing issues requiring attention.
• Monitor office supply inventory and submit replenishment requests as needed.
• Perform filing, scanning, data entry, and department record maintenance.
• Prepare reports, spreadsheets, and other documentation as requested.
• Assist with scheduling meetings and organizing operational documents.
• Communicate with Accounting regarding purchasing documentation when requested.
• Coordinate with Receiving to help ensure purchase orders match incoming shipments.
• Support communication between Procurement, Inventory, Planning, Operations, Accounting, and other departments.

Schedule: Monday-Friday 7am-4pm

Pay: $20-$22/hour based on experience