Procurement & AP Specialist, Systems & Card Admin

Beloit College; Beloit (WI); On-site; USD 50,000 - 70,000; Full time

Job summary

Beloit College is seeking a Procurement Specialist to coordinate purchasing, accounts payable, and the College credit card program. The role ensures timely payments, maintains vendor records, and supports compliance with College policies and funding restrictions.

Reporting to the Controller, you will train users, manage workflows in financial systems, and collaborate with departments, vendors, and contract owners to optimize value while preserving internal controls.

Qualifications

• Knowledge of accounts payable, procurement workflows, vendor onboarding, expense reimbursement, and grant/donor-restricted fund handling.
• Ability to review invoices, code accounts, and ensure accurate documentation and compliance.

Responsibilities

• Coordinate requisitions, purchase orders, vendor onboarding, and receiving or invoice matching under College policy.
• Guide departments on purchasing methods, budgeting checks, and restricted funding requirements.
• Administer the College credit card program, monitor transactions, and train cardholders and approvers.
• Maintain system dashboards and reports; ensure data integrity and timely processing of payments.

Skills

Accounts payable knowledge

Procurement workflows

Vendor onboarding

Detail-oriented

Customer service

Education

Associate degree or equivalent

Bachelor's degree preferred

Job description

Beloit College is seeking a Procurement Specialist to coordinate purchasing, accounts payable, and the College credit card program. The role ensures timely payments, maintains vendor records, and supports compliance with College policies and funding restrictions.

Reporting to the Controller, you will train users, manage workflows in financial systems, and collaborate with departments, vendors, and contract owners to optimize value while preserving internal controls.