Procurement Analyst I

maine; Augusta (ME); Hybrid; USD 31,000 - 43,000; Full time

Job summary

The Office of State Procurement in Augusta, ME seeks a Procurement Analyst I to support the procurement process for state agencies, focusing on low-dollar acquisitions and the RFP process. This entry-level role reports to the Senior Procurement Manager and requires strong communication and analytical skills.

The position offers partial telework with management approval, cash compensation in the posted range, and opportunities to interact with vendors and state staff on a regular basis.

Qualifications

• Experience with RFQ/RFP procurement processes.
• Knowledge of data analysis.
• Strong MS Office and PDF editor skills.
• Experience delivering high-quality customer service.
• Ability to coordinate and facilitate team meetings.

Responsibilities

• Research, compile, and disseminate procurement data.
• Review specifications for accuracy.
• Review bidding documents for compliance.
• Prepare competitive bidding documents.
• Publish bids and proposals.
• Evaluate bids against specs.
• Award PO and master agreements in e-procurement system.
• Administer master agreements including supplier management.
• Review contracts for accuracy and clarity.
• Maintain relationships with staff and vendors.
• Maintain Office website and databases.
• Perform daily administrative tasks.

Skills

Procurement process

Data analysis

MS Office

Customer service

Meeting coordination

Education

Associate's Degree in Business Administration

Tools

SharePoint

Excel

Word

Adobe PDF editor

Job description

Job Information

Department of Administrative and Financial Services

Office of State Procurement

Opening Date: October 20, 2026

Closing Date: November 03, 2026

Grade / Admin Unit: 21 / Professional/Technical

Job Class Code: 1030

Salary: $22.51 - $31.50/Hourly

Position Number: 031100681

Location: Augusta

Telework: Partial, with management approval

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

Job Description

The State of Maine Department of Administrative and Financial Services (DAFS) seeks an energetic procurement professional for the Office of State Procurement Services. The Procurement Analyst I supports the state procurement process by performing entry level procurement tasks including the acquisition of low dollar value goods and services to meet the needs of State departments and agencies in a timely manner and at competitive prices. This position serves as an entry level procurement position for the State of Maine in procuring goods and services for state government with an emphasis on the RFP process. The Procurement Analyst I reports directly to the Senior Procurement Manager.

Responsibilities

• Research, compile, and disseminate data regarding market sources and vendors
• Review specifications and requirements for accuracy and integrity
• Review competitive bidding documents for accuracy, formatting integrity, content, and adherence to rules and standards.
• Prepare competitive bidding documents in accordance with established standards
• Publish competitive bids and proposals according to specifications and requirements
• Evaluate bids and proposals according to solicitation document specifications and requirements
• Award purchase orders and master agreements through the State's e-procurement system and maintain files
• Administer master agreements including supplier management and compliance standards
• Review state agency service contracts for administrative accuracy and clarity of content
• Maintain effective customer relations with state agency procurement staff and vendors in order to provide support and technical assistance to project a positive image of the Office
• Maintain and update the Office website and internal databases
• Perform routine daily administrative tasks to support the operations of the Office

This position will interact with our procurement team, client agency staff and external vendors on a regular basis. The successful candidate must have strong written and verbal communication skills and sound mathematical abilities; additionally, they must be detail-oriented, possess strong organizational skills and demonstrate critical thinking skills. The Office of State Procurement Services is a state agency support unit with a team atmosphere that experiences peak, high-paced periods throughout the year. You may also be responsible for assisting the team with other procurement-related tasks as needed within the Office of State Procurement Services.

Knowledge, Skills, and Abilities Required

• Experience with the procurement solicitation process (RFQ/RFP), contracts, and related procurement documents.
• Prior experience and/or education which demonstrates knowledge of data analysis.
• A thorough working knowledge of Microsoft Office products, specifically SharePoint, Excel, and Word, in addition to Adobe PDF editor.
• Experience providing high quality customer service effectively to both internal and undefined
• Experience coordinating/scheduling and facilitating team meetings.

Special Consideration

This position is assigned to the Competitive Bidding Team. Special consideration will be given to those with proven skills in any of the following areas:

• Request for Proposal/Request for Information (RFP/RFI) document review, editing, and approval processes
• Drafting scope of service documents and an understanding of their characteristics
• Strong written and editorial skills
• Ability to follow, understand, and convey solicitation processes (drafting, release, evaluation, and appeal process of RFPs)
• Website development/management skills
• Commitment to innovation and process improvement.
• Problem solving, identification of risk, and use of proper escalation methods to address the issues identified.

Minimum Qualifications

An Associate's Degree in Business Administration or related field of study, and experience involving moderately complex procurement or related business processes demonstrating knowledge of large-scale procurement of business goods and services, category management, and market research. Directly related additional experience may be substituted for educational requirement on a year-for-year basis.