Procurement Analyst 3

University of California, Riverside; California (MO); On-site; USD 69,000 - 84,000; Full time

Job summary

University of California, Riverside is seeking a Procurement Analyst to manage purchasing across a large teaching and research department. You will research sources, ensure policy compliance, and educate end users on ordering procedures.

You will also coordinate deliveries, maintain capital equipment records, and support rapid responses to faculty and researcher needs, with annual inventory oversight. UC Riverside values reliability and cross-department collaboration.

Qualifications

• Bachelor's degree in related area and/or equivalent experience/training.
• 4-7 years of related experience.
• Experience using UCR online systems, including Oracle, Facilities work order system, and the Asset Management System.
• Ability to communicate effectively in writing and verbally.
• Analytical skills necessary to evaluate the quality and cost effectiveness of multiple and complex purchasing options.
• Strong level of proficiency in the use of standard spreadsheet and word processing software.
• Ability to read and interpret terms and conditions of contracts.
• Rigorous Follow-Through & Ownership: manage tasks through to completion and close out items.

Responsibilities

• Conduct research to determine best sources for purchases considering price, quality, availability, warranties, and delivery.
• Educate and guide end users about sources and procedures for ordering goods and services.
• Ensure purchases comply with UC, state, and federal policies and guidelines; keep backups of transactions.
• Coordinate with Receiver on deliveries of equipment and services.
• Provide excellent customer service to faculty, students, and researchers with urgent requests, changes, or price issues.
• Maintain accurate records of capital equipment and conduct annual inventory inspections.

Skills

Communication

Analytical thinking

Spreadsheet skills

Contract terms comprehension

Follow-through

Cross-department coordination

Prioritization

Education

Bachelor's degree

Tools

Oracle

Facilities work order system

Asset Management System

PeopleSoft

SAP

Banner

Job description

Position Information

Responsible for all the purchasing functions within a large teaching and research department with more than 38 faculty and annual expenditures exceeding $5.8 million. Conduct research to determine the best sources for purchases, considering a variety of factors including price, quality, availability, warranties, and delivery. Educate and guide end users about the appropriate sources and procedures for ordering different goods and services. Ensure purchases comply with UC, state, and federal policies and guidelines, keeping backups of all transactions as appropriate. Coordinate with Receiver on deliveries of equipment and services. Provide excellent customer service to faculty, students, and researchers who may have urgent requests, change orders, cancellations, price issues, and various other procurement needs. In charge of maintaining accurate records of the department's capital equipment and conducting an inspection of the inventory list on an annual basis. The full salary range for the Procurement Analyst 3 is $68,500.00 - $121,900.00 annually. However, the expected pay scale for this position is $68,500 - $84,300 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Requirements

Educational Requirements

Bachelor's degree in related area and/or equivalent experience/training.

Requirement

Required

Experience Requirements

4-7 years of related experience

Experience

Experience using UCR online systems, including Oracle, Facilities work order system, and the Asset Management System

Minimum Requirements

• Ability to communicate effectively in writing and verbally.
• Analytical skills necessary to evaluate the quality and cost effectiveness of multiple and complex purchasing options.
• Strong level of proficiency in the use of standard spreadsheet and word processing software.
• Ability to read and interpret terms and conditions of contracts.
• Rigorous Follow-Through & Ownership: Exceptional ability to manage tasks through to completion, ensuring critical action items are tracked, followed up on, and closed out without letting details fall through the cracks.
• Demonstrated reliability in coordinating across departments, establishing clear accountability, and closing communication loops to prevent oversights
• Proven capacity to systematically prioritize competing demands, maintain meticulous records, and track multi-step workflows in a fast-paced environment.

Preferred Qualifications

• Strong skills in the use of ERP/financial systems (such as Oracle, PeopleSoft, SAP, Banner, etc.).

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details

Responsible for all the purchasing functions within a large teaching and research department with more than 38 faculty and annual expenditures exceeding $5.8 million. Conduct research to determine the best sources for purchases, considering a variety of factors including price, quality, availability, warranties, and delivery. Educate and guide end users about the appropriate sources and procedures for ordering different goods and services. Ensure purchases comply with UC, state, and federal policies and guidelines, keeping backups of all transactions as appropriate. Coordinate with Receiver on deliveries of equipment and services. Provide excellent customer service to faculty, students, and researchers who may have urgent requests, change orders, cancellations, price issues, and various other procurement needs. In charge of maintaining accurate records of the department's capital equipment and conducting an inspection of the inventory list on an annual basis.