Procurement Analyst and Receptionist

University of California, Riverside; California (MO); On-site; USD 30,000 - 51,000; Full time

Job summary

University of California, Riverside is seeking an IT Procurement Analyst and Receptionist to manage campus-wide software/hardware approvals and to be the first point of contact in the Computing & Communications Building. The role includes processing POs, coordinating with CIO and IT Security, and supporting ITS operations.

The position is on-site with a salary range of $27.63–$47.56 per hour. Candidates should have a Bachelor's degree and 2–4 years of related experience, plus strong

Qualifications

• Degree in related area or equivalent experience/training.
• Proficiency in spreadsheet and word processing software.
• Analytical skills to evaluate purchasing options; read contracts; communicate clearly; highly organized.

Responsibilities

• Manage campus-wide software/hardware approval process with CIO and IT Security.
• Provide information for CIO decisions; follow up on approvals/denials; ensure timely communications to departments.
• Coordinate with IT Security for data classifications and protection levels; obtain required appendices.
• Serve as first point of contact at the Computing & Communications Building for staff and visitors.
• Assist with procurement of software/hardware maintenance and office supplies; manage conference rooms and staff parking.

Skills

Spreadsheet proficiency

Word processing

Analytical skills

Contract terms interpretation

Effective communication

Highly organized

Education

Bachelor's degree in related area

Tools

Oracle Procure to Pay

Oracle Financials

Concur

Job description

Position Information

The IT Procurement Analyst and Receptionist is responsible managing the campus-wide hardware and software approval process. All POs for software and hardware must be reviewed and approved by the CIO and IT Security. This position will provide information needed to CIO to make a decision on the software/hardware item requested by campus departments, follow-up with the department when additional information is needed, follow-up with the CIO to ensure approval or denial is received in a timely manner, and notify department of approval or denial. In addition, the incumbent will work with ITS' security group to obtain approval or denial of the hardware and software based upon the software/hardware data classification and protection levels (P1, P2, P3, P4…). The Analyst will follow-up with departments if an Appendix DS is required and/or if additional information is needed by the IT Security office. Furthermore, this position will follow-up with IT Security group to ensure approvals or denials are made in a timely manner and communicate the decision to campus departments. The Analyst and Receptionist will also serve as the first point of contact at the Computing & Communications Building (C&C Bldg.) for employees and visitors. This position will perform various administrative duties including, but not limited to, receiving packages physically and within UCR's Procure to Pay system and notifying staff when they arrive, assisting ITS' Senior Procurement Analyst with procurement of ITS software/hardware maintenance as well as office supplies, managing the C&C Conference rooms, managing ITS golf-cart check-out, and greeting, directing, and arranging for parking for visitors. This position is classified as on-site and will reside in the Computing & Communications Bldg. This position is being funded on soft funds. ITS can commit to three years of funding and if additional funding is made available in the future, this position's end date could be extended. The full salary range for the Procurement Analyst and Receptionist is $27.63 – $47.56 per hour. However, the expected pay scale for this position is up to $37.60 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, UCR is unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Requirements

Educational Requirements

Degree: Bachelor's degree in related area and/or equivalent experience/training.

Requirement

Required Experience Requirements

Experience: Minimum of 2 – 4 years of related experience.

• Working level of proficiency in the use of standard spreadsheet and word processing software.
• Analytical skills necessary to evaluate the quality and cost effectiveness of purchasing options.
• Ability to read and interpret terms and conditions of basic contracts.
• Ability to communicate effectively in writing and verbally.
• Highly organized and detail oriented is a MUST!

Preferred Qualifications

• Some knowledge of ITS departments and operations required in order to meet their procurement needs.
• Demonstrated knowledge of UCR's procurement policies and procedures
• Demonstrated knowledge of UCOP's system-wide IT contracts.
• Understands procurement / financial systems (ex. Oracle Procure to Pay and Oracle Financials, Concur).

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. – U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. – Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. – Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details

Department Custom Scope

The IT Procurement Analyst and Receptionist is responsible managing the campus-wide hardware and software approval process. All POs for software and hardware must be reviewed and approved by the CIO and IT Security. This position will provide information needed to CIO to make a decision on the software/hardware item requested by campus departments, follow-up with the department when additional information is needed, follow-up with the CIO to ensure approval or denial is received in a timely manner, and notify department of approval or denial. In addition, the incumbent will work with ITS' security group to obtain approval or denial of the hardware and software based upon the software/hardware data classification and protection levels (P1, P2, P3, P4…). The Analyst will follow-up with departments if an Appendix DS is required and/or if additional information is needed by the IT Security office. Furthermore, this position will follow-up with IT Security group to ensure approvals or denials are made in a timely manner and communicate the decision to campus departments. The Analyst and Receptionist will also serve as the first point of contact at the Computing & Communications Building (C&C Bldg.) for employees and visitors. This position will perform various administrative duties including, but not limited to, receiving packages physically and within UCR's Procure to Pay system and notifying staff when they arrive, assisting ITS' Senior Procurement Analyst with procurement of ITS software/hardware maintenance as well as office supplies, managing the C&C Conference rooms, managing ITS golf-cart check-out, and greeting, directing, and arranging for parking for visitors.