Procurement Analyst

Acco Engineered Systems; Pleasanton (CA); On-site; USD 79,000 - 98,000; Full time

Job summary

An established industry player seeks a detail-oriented procurement analyst to enhance purchasing efficiency. This role involves evaluating suppliers, analyzing costs, and identifying opportunities for savings through data analysis. You will work closely with purchasing managers to ensure compliance with pricing agreements and optimize procurement processes. Join a dynamic team that values initiative and problem-solving skills, where your contributions will directly impact the organization's success. If you are passionate about procurement and data analysis, this is an exciting opportunity to grow your career in a supportive environment.

Qualifications

• High proficiency in data analysis and vendor evaluation is essential.
• Strong communication skills for internal and external interactions.

Responsibilities

• Analyze invoices to ensure accurate pricing and identify savings.
• Conduct vendor assessments based on quality and delivery metrics.

Skills

Data Analysis

Vendor Evaluation

Cost Analysis

Effective Communication

Attention to Detail

Education

High School diploma or equivalent

Bachelor’s degree

Tools

MS Excel

MS Word

Procurement Software

Data Analysis Tools

Job description

General Job Description:

Under the Purchasing Manager's or Supervisor's direction, this position evaluates and analyzes potential suppliers plus procurement processes to ensure a company acquires goods and services at the best possible cost. It utilizes data analysis and market research to identify cost-saving opportunities and optimize purchasing activities across the organization. Key duties include vendor evaluation, cost analysis, and reporting on spending patterns to identify potential areas for improvement.

Supervises: None

Essential Duties & Responsibilities:

• Works closely with Purchasing managers/supervisors to analyze and audit invoices from suppliers and manufacturers to ensure ACCO is paying agreed-upon pricing.
• Responsible for collecting and manipulating invoice data to find inconsistencies against standard pricing and project-specific buy-out pricing for commodity products, rentals, or other items with approved pricing sheets.
• Conduct detailed cost breakdowns of invoices, including identifying cost-saving opportunities for better pricing with suppliers and ensuring credits are processed for any overages found.
• Utilize data analysis tools to identify spending patterns, track key procurement metrics, and generate reports to support decision-making.
• Assess and analyze potential vendors based on quality, price, delivery time, and other relevant factors to identify the most suitable suppliers.
• Identify and target new products or suppliers to ensure favorable pricing, delivery schedules, and quality standards, and implement audit procedures.
• Stay updated on market trends, supplier capabilities, and industry pricing to inform procurement decisions.
• Special projects as required and other duties as assigned by management.

Position Requirements (Skills, Work Experience, Education, etc.):

• High School diploma or equivalent (GED), Bachelor’s degree preferred.
• Proficient-plus level user of MS Excel and MS Word.
• Understanding of HVAC and plumbing industry dynamics and supplier landscape preferred.
• Ability to use procurement software and data analysis tools.
• Strong ability to analyze data, identify trends, and draw meaningful conclusions.
• Effective communication with internal stakeholders and external vendors.
• Ability for a keen sense of detail and attention.
• Strong business writing skills, including use of proper grammar and terminology.
• Able to demonstrate high customer service skills.

ACCO Competencies:

• Proactivity / Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one’s level/position and with minimal supervision.
• Perseverance: Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
• Insight: The ability to gather and make sense of information that suggests new possibilities.
• Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture: Understands and contributes to organizations’ short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.
• Motivation / Dedication: Commits to excellence in pursuing unselfish goals. Initiates action with collective goals takes responsibility and shows personal humility.
• Technical Curiosity / Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feedback; demonstrating an openness to learning and change.
• Problem-Solver: Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.

Physical Requirements:

(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• The employee may regularly lift and/or move up to 10 pounds, and occasionally lift and/or move up to 20 pounds.
• Specific vision abilities required by this job include close vision and distance vision.
• The auditory/hearing abilities required by the job include the ability to hear customers calling by telephone.
• While performing the duties of this job, the employee is regularly required to sit for prolonged periods, stand, use hands to handle or feel; reach with hands and arms, and talk or hear.
• The employee is regularly required to walk and sit.

Hours:

This is an exempt position. Workdays are scheduled from Monday through Friday. Typically, work hours begin and end between 7:00 am and 5:00 pm as scheduled with the position’s supervisor. Additional hours may be necessary occasionally, depending on business needs.

Travel:

0-5% of the time to and from the primary office location to regional branch offices.

Competitive Wages:

$79,875 - $97,625 Annual Salary. Applicants please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation.