Procurement Analyst

City of New York; New York (NY); On-site; USD 59,235 - 68,120; Full time

Job summary

City of New York seeks Procurement Analysts to process procurements for services, goods, and construction, ensuring accuracy and timeliness.

Under the Deputy Agency Chief Contracting Officer, you will review documents, prepare encumbrances and purchase orders, and maintain procurement status. Candidates must meet minimum qualifications and possess strong analytical and Microsoft Office skills, with NYC residency strongly preferred.

Qualifications

• A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or contract negotiation/management.
• An associate degree or completion of 60 semester credits and 18 months of satisfactory full-time professional experience as described above.
• A four-year high school diploma or equivalent and 2.5 years of satisfactory full-time professional experience as described above.

Responsibilities

• Process the purchasing of goods, services, and construction to meet agency goals and objectives.
• Review procurement documents for accuracy and compliance.
• Prepare encumbrances, purchase orders, and requisitions per Procurement Policy Board Rules and NYC Charter.
• Consult with agency staff to resolve inconsistencies in procurement documents.
• Enter and retrieve data in PASSPort, FMS, and DCAS/DMSS systems.
• Maintain procurement status reports and databases.

Skills

Analytical skills

Microsoft Office

Verbal communication

Written communication

Client service

Organization skills

Interpersonal skills

Education

Bachelor's degree

Associate degree

High school diploma

Combination of education and experience

Tools

PASSPort

FMS

DCAS/DMSS Direct Order

Job description

ALL CANDIDATES MUST BE PERMANENT IN THE TITLE PROCURMENT ANALYST OR HAVE TAKEN AND PASSED DCAS EXAM# 3114

Responsibilities

Under the direction of the Deputy Agency Chief Contracting Officer (DACCO), Central Office of Procurement (COP) the DOC seeks to recruit two Procurement Analysts responsible for processing procurements for services and/or goods, construction/construction-related services procured in an accurate and timely manner meeting the goals and objectives of DOC. The selected candidates’ responsibilities will include but are not limited:

• Process the purchasing of goods & services & construction & construction-related services to ensure that services are procured in a timely manner to meet the goals & objectives of the agency;
• Review of procurement documents verifying descriptions & specifications for accuracy & adequacy ensuring conformity & oversight compliance;
• Prepare encumbrances, purchase orders, and requisitions in compliance with Procurement Policy Board Rules and Chapter 13 of the NYC Charter & applicable oversights;
• Consult with appropriate agency staff to address inconsistencies/discrepancies in procurement documents;
• Examine relevant publications, internet and various sources to become familiar with industry/market conditions;
• Entering and retrieving data from automatic information systems, specifically PASSPort, FMS, and DCAS/DMSS Direct Order and Storehouse requisitions;
• Maintain and update procurement status reports and databases;
• Perform related duties as assigned.

Preferred Skills

• Strong analytical and computer skills, including proficiency using Microsoft Office (Word, Excel, PowerPoint, Outlook), queries and reports.
• Excellent verbal and written communication skills
• Strong client service ethics
• Key organizational and interpersonal skills.

Additional Information

The City of New York offers a comprehensive benefits package including health insurance for the employee and his/her spouse or domestic partner and unemancipated children under age 26, union benefits such as dental and vision coverage, paid annual leave and sick leave, paid holidays, a pension, and optional savings and pre-tax programs such as Deferred Compensation, IRA, and a flexible spending account.

PROCUREMENT ANALYST - 12158

Minimum Qualifications

• A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
• An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
• A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
• A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.

Special Notes

To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.

To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $59,235.00 – $68,120.00