Procurement Agent 2

Florida International University; Miami (FL); On-site; USD 50,000 - 55,000; Full time

Job summary

Florida International University in Miami seeks a procurement professional to act as a liaison between university departments and vendors for purchasing needs. The role covers processing purchase orders, reviewing quotes, and ensuring compliance with state and university policies.

You will monitor contracts, support sole source and piggyback processes, and advise on sourcing actions while maintaining documentation.

Qualifications

• Bachelor's degree with 3 years of related experience or Master's degree with 1 year of related experience.

Responsibilities

• Prepares and processes purchase orders and change orders.
• Procuring commodities and services per state law and university rules.
• Assists with preparing/reviewing documented quotes.
• Monitors contracts and acts as liaison between user departments and vendors.

Education

Bachelor's degree with 3 years related experience or Master's degree with 1 year related experience

Tools

PeopleSoft

University Card program

Procurement system

Job description

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

Serves as a liaison between the University community and vendors on matters relating to purchase orders. Responsible for the procurement of a wide variety of commodities and services in accordance with state, local laws and regulations, University policies and procedures.

• Prepares and processes purchase orders and change orders. Procures commodities and services in accordance with State law and University rules, regulations, and policies.
• Assists with preparing and/or reviewing documented quotes.
• Provides assistance with processing and monitoring of sole source requests, piggyback agreements, and TCM contracts.
• Makes recommendations on purchasing actions and methods, and prepares and maintains supporting documentation.
• Monitors University, State and Local contracts, and other higher education purchasing consortium contracts utilized by the University. Serves as a liaison between user departments and vendors.
• Orients University community to State and University purchasing rules, regulations, and policies to ensure compliance.
• Acquires and maintains a thorough working knowledge of the purchasing support systems available to the University including the University Card program and PeopleSoft system. Attends meetings and training as required.

Minimum Qualifications

• Bachelor's degree and three (3) years of related experience or Master's degree and one (1) year of related experience.

Job Category

• Staff

Advertised Salary

• $50,000 - $55,000

Work Schedule

• Begin time: 8:30 AM
• End time: 5:00 PM

Working Condition(s)

• Required to spend 50% or more of time operating a computer.

How To Claim Vet Preference

Since 1945, the Florida Legislature has made a provision to give preference in the hiring process to United States war veterans in recognition of their military, naval, or air service who meet specific conditions. The conditions are as follows:

• Veterans with a VA service-connected disability
• Spouses of veterans with permanent and total service-connected disability
• Honorably discharged veterans with wartime service.
• Unmarried widow or widower of a veteran who died as a result of a service-connected disability
• A veteran who has served in a qualifying campaign or expedition for which a campaign badge has been authorized, to include the Global War on Terrorism Expeditionary Medal.

Florida International University honors this policy and will comply with Veterans' Preference guidelines when filling staff positions. Any applicant claiming Veterans' Preference will be required to attach a DD214 with each application submitted for verification.

If there are any questions concerning Veterans' Preference, please contact Talent Acquisition & Management by calling 305-348-2500.

For additional information on Veterans' Preference, visit http://www.floridavets.org/.

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email [e-mail].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or [e-mail]. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.

Pre-Employment Requirements

• Criminal Background Check