Procurement Administrator - Ashburn, VA

VetJobs; Ashburn (VA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental and Vision withCompany

401(k) Plan with Company Match

Company Paid Life Insurance, Short//er

Paid Holidays

Paid Time Off (PTO)

Bonus eligible

Employee Assistance Program

Job summary

Hanley Energy in Ashburn, VA hires a Procurement Administrator to support US procurement with SAP-based PO management, vendor liaison, and order tracking. This on-site role emphasizes accuracy, teamwork, and clear communication while handling multiple orders and supplier inquiries.

Minimum education is High School/GED with 1–2 years procurement experience; SAP/Smartsheet familiarity is preferred. Benefits include medical, 401(k), and paid time off.

Qualifications

• High School/GED required
• 1-2 years procurement experience preferred
• Excellent communication and multitasking skills

Responsibilities

• Respond to procurement inquiries from local and global teams and provide guidance
• Engage with vendors and manage vendor relationships
• Evaluate purchase requisitions, generate purchase orders, and track open orders in SAP
• Update vendor and inventory codes in SAP
• Monitor orders against quotes and delivery times
• Expedite orders to minimize operational disruption
• Obtain tracking and goods receipt information for shipments
• Support field technicians' delivery needs and escalate errors
• Maintain procurement logs, databases, and records
• Assist with development of procurement forms and documents
• Identify problems and propose solutions
• Submit improvement ideas to enhance team performance

Skills

Multitasking

Attention to detail

Written & verbal communication

Team collaboration

Education

High School Diploma

Tools

SAP

Smartsheet

Job description

Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Salary Range: $30.00 - $35.00 Hourly

Position Type: Full Time

Job Shift: Any

Education Level: High School

Category: Purchasing - Procurement

Hanley Energy is a globally recognized innovator in mission critical power and energy efficient technologies with United States headquarters based in Ashburn, Virginia with regional offices in Ohio and Oregon. We also have a global presence in Ireland, Australia, Germany, South Africa and the Nordics.

We specialize in the design, source, supply, install and commissioning of critical power and energy management solutions - from the power grid all the way to the factory process equipment and Data Center IT rack - coupled with comprehensive service and maintenance, security, consulting, and training.

Our approach is to develop partnerships with clients, ensuring excellent delivery coupled with cost-effective technology solutions. In this way, we help our clients to reduce energy costs, ensure 100% up-time and optimize their operational competitiveness. Hanley Energy is currently looking for an experienced Procurement Manager.

The Role

Support the US Procurement team by performing general administrative duties. Working in this position involves organizing and raising purchase orders, keeping records updated, storing documents, and resolving order issues. This position requires the ability to work independently while simultaneously maintaining clear communication and presence as a team player.

Responsibilities

Procurement Administrator, responsibilities include (but are not limited to):

• Respond to procurement related questions and inquiries from local and global team members and others; provide information and guidance
• Engage with vendors and partake in vendor management
• Evaluate purchase requisitions, generate purchase orders, and manage open purchase orders in SAP
• Assign and update vendor and inventory codes in SAP as needed
• Review orders against supplier quotes, purchase requisitions, and other communications for accuracy regarding agreed price, mode of shipping, and requested delivery time
• Follow up and expedite orders whenever necessary to assure minimal disruption in operations
• Obtain tracking and goods received information on all shipments and process accordingly
• Support field technicians’ special delivery needs promptly and prioritize properly as emergencies arise
• Maintain communication with the direct team and appropriate parties that products are delivered in a timely manner and satisfy quantity and quality
• Escalate any errors related to orders to management and appropriate parties as needed
• Investigate and resolve routine problems related to procurement, delivery, contract administration, and vendor performance
• Communicate professionally with management, vendors, and associates (in the field, in US offices, and IRE offices) at all times
• Support warehouse as needed as part of the bigger picture of procurement, logistics, and warehousing
• Maintain and update procurement logs, databases, and records as required
• Perform various administrative duties as required or directed
• Assist with development and modification of procurement forms and documents
• Anticipate and identify problems, and develop a plan to implement solutions in an unbiased, logical manner
• Submit improvement ideas that contribute to the team’s success

Minimum Education Required

High School/GED

Minimum Requirements

• Ability to work cohesively with your team
• Must be able to effectively multitask
• Strong attention to detail
• Excellent written and verbal communication skills
• Possess good decision-making ability

Education And Experience

1-2 years of experience in procurement preferred

SAP Experience Preferred

Smartsheet experience preferred

Company Benefits

• Medical, Dental and Vision with Company Contributions
• 401(k) Plan with Company Match
• Company Paid Life Insurance, Short Term and Long-Term Disability
• Paid Holidays
• Paid Time Off (PTO)
• This position is bonus eligible.
• Employee Assistance Program

Location

City: Ashburn

State: Virginia

Job Details

Job Category: Procurement

Job Code: Supply_Chain Supply_Chain

Affiliate Sponsor: Hanley Energy