Procurement Specialist

DIVIETO Ristorante Group.; Orient (NY); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Competitive compensation

Professional development

Cross-functional teams

Health benefits

Career progression

Job summary

DIVIETO Ristorante Group. is seeking a detail-oriented Procurement Specialist to manage purchasing activities, coordinate supplier relationships, and ensure timely and cost-effective acquisitions across goods and services.

You will support sourcing operations, evaluate supplier performance, negotiate pricing, and ensure compliance with company policies. The ideal candidate has strong negotiation, analytical, and organizational skills, with experience in ERP systems and cross-functional

Qualifications

• Bachelor's degree in a related field preferred.
• Experience in procurement, purchasing, or vendor management.
• Knowledge of procurement documentation and policies.
• Strong negotiation and supplier-management skills.

Responsibilities

• Coordinate purchasing activities and process orders.
• Identify, evaluate, and maintain supplier relationships.
• Obtain quotations and negotiate pricing to reduce costs.
• Prepare and manage purchase orders and documentation.
• Review supplier agreements and monitor contract terms.
• Monitor stock levels with inventory teams to prevent shortages.
• Evaluate supplier reliability, quality, and delivery.
• Analyze purchasing data and report cost savings.
• Ensure compliance with policies and procedures.
• Coordinate with finance, operations, warehouse, and project teams.
• Address delays, discrepancies, and invoice issues.
• Maintain accurate procurement records and reports.

Skills

Negotiation

Analytical skills

Communication

Organizational skills

Cost analysis

Cross-functional collaboration

Attention to detail

Education

Bachelor's degree in Supply Chain Management/Business Administration/Procurement/Logistics

Tools

Microsoft Excel

SAP

Oracle

Microsoft Dynamics

Job description

We are seeking a detail-oriented and organized Procurement Specialist to manage purchasing activities, coordinate supplier relationships, and ensure the timely and cost-effective acquisition of goods and services. The successful candidate will support procurement operations, evaluate supplier performance, negotiate pricing and contract terms, and ensure compliance with company policies and purchasing procedures.

The ideal candidate will possess strong negotiation, analytical, communication, and organizational skills, along with the ability to identify cost-saving opportunities and maintain efficient supply chain operations.

Key Responsibilities

• Purchasing Management: Coordinate purchasing activities, process purchase orders, and ensure goods and services are acquired according to business requirements.
• Supplier Management: Identify, evaluate, and maintain relationships with reliable suppliers and vendors.
• Price Negotiation: Obtain quotations, compare supplier offers, negotiate pricing, and identify opportunities to reduce procurement costs.
• Purchase Order Administration: Prepare, review, track, and maintain purchase orders and procurement documentation.
• Contract Coordination: Assist with reviewing supplier agreements, monitoring contract terms, and ensuring compliance with established procedures.
• Inventory Coordination: Work with inventory and operations teams to monitor stock levels and prevent shortages or unnecessary purchasing.
• Supplier Performance Monitoring: Evaluate supplier reliability, product quality, delivery schedules, and service standards.
• Cost Analysis: Analyze purchasing data, monitor expenditures, and prepare reports on procurement performance and cost savings.
• Policy Compliance: Ensure procurement activities follow internal policies, approval procedures, and applicable regulatory requirements.
• Cross-Functional Collaboration: Coordinate with finance, operations, warehouse, and project teams to ensure purchasing needs are met efficiently.
• Issue Resolution: Address supplier delays, discrepancies, quality concerns, and invoice or delivery issues.
• Recordkeeping: Maintain accurate supplier records, quotations, purchase orders, contracts, and procurement reports.

Qualifications and Requirements

• Bachelor's degree in Supply Chain Management, Business Administration, Procurement, Logistics, or a related field preferred.
• Previous experience in procurement, purchasing, supply chain operations, or vendor management is an advantage.
• Understanding of purchasing procedures, supplier evaluation, and procurement documentation.
• Strong negotiation, communication, and relationship-management skills.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Ability to analyze quotations, compare costs, and evaluate supplier proposals.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple purchasing requests and meet deadlines.
• Strong problem-solving skills and the ability to work independently and collaboratively.
• High standards of integrity, confidentiality, and professional conduct.

Preferred Skills

• Experience with enterprise resource planning (ERP) or procurement systems such as SAP, Oracle, or Microsoft Dynamics.
• Familiarity with inventory management, logistics, and supply chain processes.
• Knowledge of contract administration and supplier performance measurement.
• Experience preparing procurement reports and analyzing spending trends.
• Understanding of cost-control strategies, risk management, and purchasing compliance.
• Relevant professional certifications, such as Certified Professional in Supply Management (CPSM) or Certified Supply Chain Professional (CSCP), are an advantage.

What We Offer

• Competitive annual compensation based on experience and qualifications.
• Opportunities for professional development and career advancement.
• Training in procurement systems, supplier management, and contract administration.
• A collaborative work environment with cross-functional teams.
• Opportunities to contribute to cost optimization and operational improvement initiatives.
• Potential health insurance, retirement plans, paid time off, and other benefits, depending on the employer.
• Career progression opportunities in strategic sourcing, supply chain management, and procurement leadership.

Equal Opportunity Statement: We are committed to providing equal employment opportunities to all qualified applicants. Employment decisions are made without discrimination and in accordance with applicable laws.