Procurement Administrator

CRRC Sifang America; Chicago (IL); On-site; USD 62,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401k

Job summary

A leading company is seeking a Procurement Specialist to manage the procurement process for various commodities. The ideal candidate will possess a Bachelor's degree and experience in procurement, with proficiency in both Mandarin and English. This role requires strong organizational skills, attention to detail, and the ability to work independently and as part of a team.

Qualifications

• 3-5 years of experience in procurement or supply chain.
• Ability to translate between Mandarin and English.
• Knowledge of procurement best practices is an advantage.

Responsibilities

• Coordinate procurement activities from purchase intent through delivery.
• Negotiate costs while meeting quality standards.
• Maintain accurate procurement documentation for audits.

Skills

Strong organizational skills

Excellent communication

Time management

Attention to detail

Ability to work independently

Ability to work in a team

Fluent in Mandarin

Fluent in English

Education

Bachelor's degree

Diploma in Business Administration

Degree in Supply Chain Management

Tools

Microsoft Excel

Microsoft Word

SAP

Enterprise Resource Planning (ERP) systems

Job description

Summary Coordinates the procurement and distribution of materials, parts, equipment, and supplies for the organization by performing the following duties. Helps to establish and support adherence to certain purchasing guidelines based on the strategies and goals outlined by the Procurement department. Compose RFIs or RFPs.

Essential Duties and Responsibilities:

Coordinates all activities related to procurement of a commodity beginning with intent to purchase through delivery.

Analyzes the requirements of the commodity, including preliminary specifications, preferred supplier, and date commodity is needed.

Solicits and evaluates proposals for the requested commodity.

Investigates and/or interviews potential suppliers to determine if they meet the specified requirements.

Advises team members or management on the appropriate supplier to be used.

Negotiates the lowest possible cost for the commodity balanced against the optimum quality and schedule needs.

Implements purchase contracts that comply with company and government regulations.

Assures that the commodity is delivered on schedule, at the negotiated price, and meets the quality standards of the company.

Maintains timely control of orders, amendments, shipping notices, and other documents to assure accurate retention of records.

Coordinates appropriate methods needed to distribute commodity in a cost-effective manner.

Manages communications with several suppliers.

Maintains accurate records.

Detail-oriented and proactive.

Ensure compliance with company procurement policies and procedures.

Maintain procurement documentation for audits and internal controls.

Work closely with finance and warehouse teams to ensure smooth procurement-to-payment processes.

Monitor supplier performance and escalate issues as needed.

Perform general administrative tasks, including filing, data entry, and correspondence.

Other duties may be assigned.

Education and Experience Required

Bachelor's degree from four-year college or university.

Three to five years previous experience in procurement, supply chain, or administrative support role.

Strong organizational and time management skills.

Excellent communication and interpersonal abilities.

High level of accuracy and attention to detail.

Ability to work independently and as part of a team.

Proficient knowledge of Microsoft Excel and Word.

Three to five years’ experience using an Enterprise Resource Planning (ERP) system.

Knowledge of procurement best practices and regulations is an advantage.

Preferred

Experience with SAP

Diploma or degree in Business Administration, Supply Chain Management, or related field.

Fluency in Mandarin and English:

Able to Speak

Able to Read

Ability to translate from Mandarin to English

Ability to translate from English to Mandarin

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work environment is generally typical office environment with occasional time spent in the warehouse or on the production floor. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

AA/EEO Hiring Statement

CRRC Sifang America, is an Equal Opportunity, Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other factor determined to be unlawful by federal, state, or local statutes.

Salary Range: $62,000 - $75,000/annually

Benefits Include: Medical, Dental, Vision, Life Insurance, and 401k