Future Opening: Procurement Administrator

CRRC Sifang America, Inc.; Chicago (IL); Hybrid; USD 62,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k

Job summary

CRRC Sifang America in Chicago coordinates procurement and distribution of materials, parts, equipment, and supplies for the organization by performing duties that support adherence to purchasing strategies and goals. The role includes crafting RFIs/RFPs and managing supplier relationships to ensure on-time delivery and quality within negotiated prices.

The ideal candidate has 3–5 years in procurement or supply chain, strong Excel and Word skills, ERP/SAP experience, and the ability to work

Qualifications

• Bachelor's degree from four-year college or university.
• Three to five years previous experience in procurement, supply chain, or administrative support role.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• High level of accuracy and attention to detail.
• Ability to work independently and as part of a team.
• Proficient knowledge of Microsoft Excel and Word.
• Three to five years’ experience using an Enterprise Resource Planning (ERP) system.
• Knowledge of procurement best practices and regulations is an advantage.

Responsibilities

• Coordinates all activities related to procurement from intent to purchase through delivery.
• Advises team on appropriate suppliers and negotiates cost
• Implements purchase contracts compliant with regulations
• Maintains records and coordinates distribution cost-effectively
• Works with finance and warehouse teams to ensure procurement-to-payment process
• Monitor supplier performance and escalate issues as needed

Skills

Organizational skills

Time management

Communication skills

Interpersonal abilities

Excel

Word

ERP experience

Education

Bachelor's degree

Business Administration / Supply Chain Management or related

ERP experience

Tools

SAP

Job description

Summary

Coordinates the procurement and distribution of materials, parts, equipment, and supplies for the organization by performing the following duties. Helps to establish and support adherence to certain purchasing guidelines based on the strategies and goals outlined by the Procurement department. Compose RFIs or RFPs.

Essential Duties and Responsibilities

• Coordinates all activities related to procurement of a commodity beginning with intent to purchase through delivery.
• Analyzes the requirements of the commodity, including preliminary specifications, preferred supplier, and date commodity is needed.
• Solicits and evaluates proposals for the requested commodity.
• Investigates and/or interviews potential suppliers to determine if they meet the specified requirements.
• Advises team members or management on the appropriate supplier to be used.
• Negotiates the lowest possible cost for the commodity balanced against the optimum quality and schedule needs.
• Implement purchase contracts that comply with company and government regulations.
• Assures that the commodity is delivered on schedule, at the negotiated price, and meets the quality standards of the company.
• Maintains timely control of orders, amendments, shipping notices, and other documents to assure accurate retention of records.
• Coordinates appropriate methods needed to distribute commodity in a cost-effective manner.
• Manages communications with several suppliers.
• Maintains accurate records.
• Detail-oriented and proactive.
• Ensure compliance with company procurement policies and procedures.
• Maintain procurement documentation for audits and internal controls.
• Work closely with finance and warehouse teams to ensure smooth procurement-to-payment processes.
• Monitor supplier performance and escalates issues as needed.
• Perform general administrative tasks, including filing, data entry, and correspondence.
• Other duties may be assigned.

Education and Experience

• Bachelor's degree from four-year college or university.
• Three to five years previous experience in procurement, supply chain, or administrative support role.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• High level of accuracy and attention to detail.
• Ability to work independently and as part of a team.
• Proficient knowledge of Microsoft Excel and Word.
• Three to five years’ experience using an Enterprise Resource Planning (ERP) system.
• Knowledge of procurement best practices and regulations is an advantage.

Preferred

• Experience with SAP
• Diploma or degree in Business Administration, Supply Chain Management, or related field.
• Fluency in Mandarin and English:
  • Able to Speak
  • Able to Read
  • Ability to translate from Mandarin to English
  • Ability to translate from English to Mandarin

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work environment is generally typical office environment with occasional time spent in the warehouse or on the production floor. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

AA/EEO Hiring Statement

CRRC Sifang America, is an Equal Opportunity, Aff…? All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other factor determined to be unlawful by federal, state, or local statutes.

Salary Range: $62,000 - $75,000/annually

Benefits Include: Medical, Dental, Vision, Life Insurance, and 401k

E-Verify

CRRC participates in the U.S. Department of Homeland Security's E-Verify program. As part of this process, we provide the following notices to all job applicants: These documents inform you of your rights and responsibilities under U.S. law. You can view or download them using the links below:

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

CRRC Sifang America is an Illinois-based subsidiary of CRRC Corporation Limited. CRRC Corporation Limited,the parent company, is a world leader in the designing, engineering and manufacturing of advanced passenger rail vehicles and high-speed trains. Headquartered in Beijing, China, CRRC Corporation Limited has 46 wholly-owned & majority-owned subsidiaries. They are a global innovator in rail car and locomotive construction and maintenance.

CRRC Sifang America recently constructed a state-of-the-art production facility on the city's southeast side, returning railcar manufacturing to Chicago after a 50-year absence.

This position will be located on the Southeast side of Chicago at 135 & Torrence Ave.

We are an equal opportunity employer and all qualified applicants will receiveconsideration for employment without regard to race, color, religion, sex,national origin, disability status, protected veteran status, or any othercharacteristic protected by law.