Procurement Coordinator / Procurement Associate

Q-Edge Corporation, Foxconn; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Q-Edge Corporation in Houston is seeking a detail-oriented Procurement Coordinator/Associate to support day-to-day procurement operations at the manufacturing site. You will handle PR/PO documentation, vendor communications, and data maintenance in ERP systems, while coordinating with Procurement Specialists and the Procurement Manager to keep buy/sell cycles smooth and compliant.

The ideal candidate brings 1–2 years in procurement or related administrative roles, proficiency in Excel, and

Qualifications

• Associate or Bachelor's degree in Business, Supply Chain, Procurement, Accounting, or related field preferred.
• 1–2 years of experience in procurement, purchasing, supply chain, administrative support, or related field preferred.
• Strong attention to detail and organizational skills.
• Proficient in Microsoft Excel, Outlook, Word.
• Ability to manage multiple tasks and meet deadlines in a fast-paced manufacturing environment.
• Strong communication and follow-up skills.
• Ability to work effectively with internal teams and external suppliers.
• Chinese/English bilingual skills preferred due to cross-functional communication with U.S. and China teams.

Responsibilities

• Procurement Documentation: Prepare and maintain PR/PO docs, quotations, approvals, packing lists, invoices, onboarding docs, and tax/payment docs.
• Invoice & Payment Coordination: Coordinate with AP, follow up on missing invoices, track payment status, and resolve issues.
• Procurement System & Data Management: Routine data entry, system updates, and procurement reports.
• General Procurement Support: Provide administrative and operational support to the department.

Skills

Attention to detail

Organizational skills

Microsoft Excel

Microsoft Outlook

Microsoft Word

Communication skills

Follow-up

Cross-functional teamwork

Bilingual Chinese/English

Education

Associate or Bachelor’s degree in Business/SC/Procurement

Tools

ERP systems

Job description

Position Summary

The Procurement Coordinator / Procurement Associate supports the day-to-day procurement operations of the Houston manufacturing site. This role is primarily responsible for purchase order processing, procurement documentation, system data maintenance, invoice/payment coordination, and administrative support for Procurement Specialists and the Procurement Manager. The ideal candidate is highly organized, detail-oriented, and comfortable working with ERP systems, Excel, suppliers, internal requestors, and cross-functional teams.

Key Responsibilities

1. Procurement Documentation

• Prepare and maintain PR/PO documentation, vendor quotations, purchase approvals, packing lists, receiving documents, invoices, vendor onboarding documents, and tax/payment-related documentation.
• Ensure procurement files are complete, accurate, and properly organized.
• Support document collection for audits and internal reviews.

2. Invoice & Payment Coordination

• Coordinate with Accounts Payable (AP) to ensure invoices are properly matched and processed for payment.
• Follow up on missing invoices, receiving records, approvals, or other documentation that may delay payment.
• Track outstanding invoices and payment status.
• Communicate with suppliers regarding invoice or payment issues when necessary.
• Help prevent overdue payments and supplier account holds.

5. Procurement System & Data Management

• Perform routine data entry and system updates.
• Assist with procurement reports, open PO reports, invoice tracking, and purchasing status reports.
• Ensure system records are consistent with supporting documentation.

6. General Procurement Support

• Provide administrative and operational support to the department.

Required Qualifications

• Associate or Bachelor's degree in Business, Supply Chain, Procurement, Accounting, or a related field preferred.
• 1–2 years of experience in procurement, purchasing, supply chain, administrative support, or a related field preferred.
• Strong attention to detail and organizational skills.
• Proficient in Microsoft Excel, Outlook, Word.
• Ability to manage multiple tasks and meet deadlines in a fast-paced manufacturing environment.
• Strong communication and follow-up skills.
• Ability to work effectively with internal teams and external suppliers.
• Chinese/English bilingual skills preferred due to cross-functional communication with U.S. and China teams.

Key Competencies

• Attention to Detail
• Organization & Time Management
• Procurement Operations
• Excel & Data Management
• Follow-Up & Accountability
• Communication
• Problem Solving
• Teamwork
• Process Discipline