Procurement Administrator

Y2marketing; Charlotte (NC); On-site; USD 65,000 - 70,000; Full time

Job summary

Transit Management seeks a procurement specialist to join the Finance staff in Charlotte, NC. The role liaises with Maintenance Parts, Finance, and City procurement to ensure compliance with City rules and procedures, while supporting purchasing and contract administration.

You will track orders, assist with documents, maintain vendor relations, and support inventory counts, audits, and reporting in a fast-paced environment.

Qualifications

• 3+ years’ experience in procurement and/or purchasing at a large company.
• B.A. or B.S. in business, purchasing or related field; advanced degree preferred.
• Knowledge of governmental procurement is a plus.
• Excellent analytical and communication skills.
• Ability to work independently in a multi-task environment.

Responsibilities

• Assist maintenance in purchasing parts and services per policies.
• Track open purchase orders to prevent overspending and delays.
• Prepare documents for approval in accounting/procurement systems.
• Maintain vendor relationships and timely source documents.
• Track contract terms and submit changes promptly.
• Assist with inventory counts and audits.
• Ensure pricing aligns with contracts; maintain records.

Skills

Procurement knowledge

Budget control

Analytical skills

Communication skills

Confidentiality

Education

Bachelor's degree in business

Advanced degree preferred

Tools

Munis

Microsoft Office

Job description

Description

Selected individual is member of Transit Management’s Finance Staff, and reports to the Director of Finance. This position will be the liaison between our Maintenance Parts Department, Finance Department at TMOC and Procurement Department of the City of Charlotte on purpose to comply with City of Charlotte procurement rules and procedures.

Duties

• Assist our maintenance department in purchasing parts and services, complying with established policies and procedures.
• Track the balance of all open purchase orders to prevent overspending and late processing.
• Ensure timely creation and submission of necessary documents for approval in accounting/procurement system to provide ability to continue purchasing process.
• Support established relationship with vendors. Acquire all purchasing source documents timely.
• Track departmental contracts terms and conditions. Submit contract change order timely.
• Help with inventory physical count and audit.
• Control pricing, make sure billing pricing matched the contract.
• Performs other related duties as assigned by the Director of Finance.

Requirements

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Good understanding of procurement and purchasing practices and principles. Knowledge and experience in purchasing, clear understanding basic terms and rules in procurement. Knowledge of governmental procurement is a plus.
• Good understanding of basic finance and accounting principles to control budget and costs.
• Excellent analytical skills.
• Ability to learn new software, including inventory management programs, accounting and procurement system, Microsoft Office, and others. Munis experience is helpful.
• Evidence of the practice of a high-level confidentiality.
• Ability to function independently in a multi-task environment, as well as part of a team.
• Ability to effectively respond to related questions from employees and outside entities.
• Excellent interpersonal and communication skills, both written and oral are an essential part of job duties.
• Ability to maintain professionalism when dealing with external customers and internal employees.
• Ability to prepare clear and concise oral and written reports.
• Ability to maintain detail files for documentation.
• Ability to work with minimum supervision and make sound decisions.
• Strong organizational and prioritization skills required.
• Must be able to communicate in English.

Minimum Education And Experience

• 3+ years’ experience in procurement and/or purchasing at a large company.
• B.A. or B.S. in business, purchasing or related field. Advanced degree preferred.

The salary range for this position is $65,000 - $70,000.

This position is 100% onsite.