Procurement & Administrative Coordinator

Michigan State University College of Engineering; East Lansing (MI); On-site; USD 36,000 - 48,000; Full time

Job summary

Michigan State University College of Engineering is seeking an Office Assistant III to coordinate procurement, travel, reimbursement, and related administrative activities for faculty, staff, students, and guests. The role emphasizes service-oriented support and being a reliable departmental resource.

The position manages purchases, advises on procedures, tracks orders, reconciles eDocs in KFS, and supports vendor relations while ensuring compliance and timely delivery.

Qualifications

• High school education with 3–5 years of related office experience.
• Experience with procurement, travel, and expense processes.
• Strong organizational and communication skills.
• Ability to manage multiple priorities with attention to detail.
• Knowledge of MSU procurement policies is a plus.

Responsibilities

• Procure goods and services via Spartan Marketplace and POs; verify quantities, pricing, account information, and delivery.
• Advise on purchasing procedures and monitor orders to avoid disruptions.
• Maintain procurement records and reconcile eDocs in KFS.
• Coordinate international purchases and address export-control requirements.
• Handle mail and packaging, and communicate status updates to stakeholders.

Skills

Organizational skills

Problem-solving

Communication skills

Customer service mindset

Education

High school diploma or equivalent

Tools

KFS (Kuali Financial System)

Spartan Marketplace

Procurement systems

Job description

Michigan State University College of Engineering is seeking an Office Assistant III to coordinate procurement, travel, reimbursement, and related administrative activities for faculty, staff, students, and guests. The role emphasizes service-oriented support and being a reliable departmental resource.

The position manages purchases, advises on procedures, tracks orders, reconciles eDocs in KFS, and supports vendor relations while ensuring compliance and timely delivery.