Procurement & Accounts Payable Specialist

Sojo Industries; Langhorne (Bucks County); In loco; USD 60.000 - 85.000; Tempo pieno

Descrizione del lavoro

Sojo Industries, Inc. is seeking an experienced Procurement & Accounts Payable Specialist to support Purchasing and Finance functions.

This role will manage day-to-day procurement administration, vendor onboarding, invoice processing, PO reconciliation, and supplier coordination. The ideal candidate is highly organized, detail-oriented, comfortable working independently, and experienced in maintaining accurate procurement and accounts payable information within an ERP environment.

Competenze

• 5+ years in procurement, purchasing, accounts payable, or a related function.
• Bachelor’s degree in Business, Finance, Accounting, or related discipline.
• Strong understanding of purchase orders, invoice reconciliation, vendor management, and AP processes.
• Experience with ERP and procurement systems, including NetSuite, BILL.com, Zip.
• Advanced Excel skills for large data sets and reporting.
• Comfort using AI productivity tools to improve efficiency.

Mansioni

• Monitor and respond to accounts payable and procurement emails promptly.
• Coordinate onboarding of new vendors and maintain vendor information in systems.
• Review invoices and reconcile against approved purchase orders.
• Investigate discrepancies between POs, invoices, receipts, and pricing.
• Collaborate with Purchasing, Finance, Operations to resolve procurement needs.
• Communicate with suppliers to resolve invoice issues and gather documentation.
• Maintain accurate PO, invoice, and vendor records in ERP systems.
• Generate reports for Purchasing on open POs, invoices, and vendor issues.
• Follow up on open purchasing requirements and ensure resolution.
• Support AP processes with proper supporting documentation and approvals.
• Assist with procurement controls, documentation, and processes.
• Identify opportunities to automate workflows using technology and AI.

Conoscenze

Procurement

Accounts Payable

Vendor management

Invoice reconciliation

Excel

ERP systems

AI tools

Data analysis

Attention to detail

Formazione

Bachelor's degree in Business/Finance/Accounting

Strumenti

NetSuite

BILL.com

Zip

Descrizione del lavoro

Sojo Industries, Inc. is seeking an experienced Procurement & Accounts Payable Specialist to support our Purchasing and Finance functions. This role will be responsible for managing day-to-day procurement administration, vendor onboarding, invoice processing, purchase order reconciliation, and supplier coordination.

The ideal candidate is highly organized, detail-oriented, comfortable working independently, and experienced in maintaining accurate procurement and accounts payable information within an ERP environment.

The position is full-time in the Langhorne office.

Key Responsibilities

• Monitor and respond to Accounts Payable and procurement-related emails in a timely and professional manner.
• Coordinate the onboarding of new vendors, including collecting required documentation and ensuring vendor information is accurately maintained in company systems.
• Review invoices received from suppliers and reconcile invoices against approved purchase orders.
• Investigate and resolve discrepancies between purchase orders, invoices, receipts, pricing, quantities, and supplier documentation.
• Work internally with Purchasing, Finance, Operations, and other departments to resolve outstanding procurement and invoice requirements.
• Communicate directly with suppliers to resolve invoice issues, obtain missing documentation, and follow up on outstanding items.
• Maintain accurate and complete purchase order, invoice, and vendor information within the company’s ERP and procurement systems.
• Maintain reporting for the Purchasing Department, including open purchase orders, outstanding invoices, vendor issues, and other procurement-related requirements.
• Follow up on open purchasing requirements and ensure issues are brought to resolution.
• Support the Accounts Payable process by ensuring invoices have appropriate supporting documentation and approvals before processing.
• Assist with maintaining procurement controls, documentation, and processes.
• Identify opportunities to improve and automate procurement and Accounts Payable workflows.
• Assist with implementation of new systems and processes to bring efficiency
• Perform other purchasing, procurement, and Accounts Payable-related responsibilities as required.

Qualifications

• 5+ years of experience in Procurement, Purchasing, Accounts Payable, or a related function.
• Bachelor’s degree required in Business, Finance, Accounting, or a related discipline.
• Strong understanding of purchase orders, invoice reconciliation, vendor management, and Accounts Payable processes.
• Experience working within ERP and procurement systems.
• Experience with NetSuite, BILL.com, and Zip is considered a strong asset.
• Advanced proficiency in Microsoft Excel, including the ability to organize, analyze, reconcile, and report on large data sets.
• Comfortable using modern AI productivity tools such as Claude, ChatGPT, or similar AI software to improve efficiency, research issues, analyze information, and streamline administrative workflows.
• Strong written and verbal communication skills.
• Strong analytical and problem-solving abilities.

Key Skills & Attributes

The successful candidate will demonstrate:

• Exceptional attention to detail and a high degree of accuracy.
• Strong organizational and time management abilities.
• Ability to independently manage multiple priorities and deadlines.
• Meticulous maintenance of purchasing, vendor, PO, and invoice records.
• Strong follow-through and ownership of open items through resolution.
• Ability to effectively communicate and coordinate with both internal stakeholders and external suppliers.
• Ability to identify discrepancies and proactively investigate their underlying cause.
• Comfort working in a fast-paced environment where priorities may change.
• A process-improvement mindset and willingness to leverage technology and AI to work more efficiently.

Preferred Systems Experience

Experience with the following systems is considered an asset:

• NetSuite
• BILL.com
• Microsoft Excel
• Claude, ChatGPT, or other AI productivity tools