Accounts Payable & PR Support Specialist

foxconnggroup; Houston (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

foxconnggroup seeks a detail-oriented Accounts Payable & Procurement Support Specialist to handle end-to-end vendor invoice processing and PR audits. This role focuses on ensuring compliance with DOA policies, proper GL coding, and accurate financial documentation before commitments are made.

Responsibilities include PR review, 3-way AP matching, resolving invoice discrepancies, maintaining audit trails, and providing administrative support for financial records.

Qualifications

• 2–4 years in Accounts Payable, procurement support, or related clerical roles.
• Familiarity with DOA policies and internal controls.
• Experience coding invoices to the correct GL accounts.
• Strong spreadsheet skills (VLOOKUP, pivot tables) preferred.

Responsibilities

• Review and audit PRs for accuracy and approvals.
• Process high-volume vendor invoices using 3-way matching.
• Maintain audit trails and resolve discrepancies with internal teams and vendors.
• Provide administrative support and accurate digital filing of records.

Skills

Attention to detail

Communication skills

Cost management concepts

Internal controls knowledge

GL coding

Education

High School Diploma

Associate degree in Accounting/Finance/Business Administration

Tools

SAP

Oracle

NetSuite

QuickBooks Enterprise

Excel

Job description

Accounts Payable & PR Support Specialist (Full-time / Exempt)

Position Overview:

We are seeking a detail-oriented and dependable Accounts Payable & Procurement Support Specialist on an hourly basis. This role will be primarily responsible for the end-to-end review and processing of vendor invoices (AP) and the rigorous audit of internal purchase requisitions (PR). The ideal candidate ensures compliance with company procurement policies, internal controls, and accurate financial coding before financial commitments are made.

Key Responsibilities:

• Purchase Requisition (PR) Review & Audit:
  • Review and verify internal purchase requisitions for accuracy, appropriate general ledger (G/L) account coding, and cost center allocation.
  • Ensure all PRs comply with the corporate delegation of authority (DOA) policy and have received proper managerial approvals.
  • Act as a gatekeeper to ensure proper documentation (quotes, justifications) is attached before PR conversion to Purchase Orders (PO).
• Accounts Payable (AP) Processing:
  • Perform 3-way matching (Invoice, PO, and Receiving/GR document) to ensure accurate billing.
  • Review, code, and enter high-volume vendor invoices into the financial system timely and accurately.
  • Identify and resolve invoice discrepancies by coordinating internally with hiring managers/procurement and externally with vendors.
• Compliance & Internal Controls:
  • Assist in maintaining clean audit trails for both procurement and payment cycles.
  • Monitor vendor statements to ensure accounts are current and resolve outstanding open POs or unvouched receipts.
• Administrative Support: Maintain accurate digital filing of financial records, invoices, and approval history.

Qualifications / Requirements:

• Experience: Minimum 2–4 years of experience in Accounts Payable, Procurement support, or a mixed accounting/clerical role.
• Technical Skills:
  • Proficiency in mainstream ERP systems (e.g., SAP, Oracle, NetSuite, or QuickBooks Enterprise) is highly preferred.
  • Strong proficiency in Microsoft Excel (VLOOKUP, pivot tables, data sorting).
• Competencies:
  • Sharp eye for detail with a solid understanding of cost management and internal control concepts.
  • Strong communication skills to follow up on unapproved PRs/invoices and negotiate discrepancy resolutions with professional assertiveness.
• Education: High School Diploma required; Associate degree in Accounting, Finance, or Business Administration is a plus.