Process Specialist

Socket.dev; San Diego (CA); On-site; USD 40,000 - 55,000; Full time

Job summary

Socket.dev is seeking a detail-oriented data entry specialist to support a fast-paced legal operations team in San Diego. The role focuses on accurate data entry, maintaining records, and ensuring timely processing of documents in a collaborative environment.

Applicants should have a high school diploma, at least two years in an office setting, and strong communication skills. Proficiency with MS Office and typing speed of 30 wpm are valued for efficient workflow.

Qualifications

• High school diploma or equivalent required.
• Minimum 2 years of office/customer service experience.
• Strong written and verbal communication skills.
• Proven ability to manage multiple priorities and stay organized.
• Knowledge of Civil Procedure rules for supported states is a plus.
• Proficient typing (30 wpm) and MS Office proficiency.

Responsibilities

• Enter and update case statuses in the proprietary system.
• Maintain logs and track documents for data entry.
• Communicate with clients, vendors, and co-workers regularly.
• Follow up with process servers by phone and email for status updates.
• Prepare and sort documents for data entry.
• Meet KPIs for timeliness, case notes, and status progression.

Skills

Multitasking

Organization

Typing 30 wpm

Strong communication

Attention to detail

Time management

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Summary

Responsible for accurate data entry, file maintenance, and record keeping to ensure assuring the timely receipt and processing of legal documents in a team production environment.

Essential Duties and Responsibilities

• Maintain high level of professionalism with clients and establish a positive rapport with every caller.
• Input & update case statuses in proprietary system and establish work priorities by pulling electronic reports for clients.
• Follow up with process servers for status via phone and email to push for quick resolution.
• Apply client and county specific requirements to daily work production and become familiar with rules of Civil Procedure.
• Provide daily communication with clients, vendors, and co-workers.
• Prepare and sort documents for data entry.
• Reroute & track documents, open mail, and review new case data.
• Meet or exceed key performance indicators regarding timeliness of case status, case notes, and obtaining status to move cases to next phase of service.
• Expedite resolution of errors made by Process Servers on submitted affidavits.
• Create and maintain logs for tracking purposes.
• Punctual and regular attendance.
• Perform other duties as assigned.

Minimum Qualifications

• High school diploma or equivalent required
• Minimum 2 years of office and/or customer service experience
• Strong written and verbal communication skills
• Proven ability to manage multiple priorities and maintain strong organizational skills
• Knowledge of Rules of Civil Procedure for supported states
• Intermediate proficiency in Microsoft Office applications preferred
• Proficient typing skills (30 wpm)
• Experience with office machine operations
• Familiarity with legal documents preferred
• Ability to multi-task and maintain organization

Work Environment

Professional office work environment. Hours are Monday - Friday 9AM-6PM.

Physical Demand

Occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Reasonable accommodations may be provided to individuals with disabilities to perform the essential functions of the job. Occasionally required to sit for long hours, walk, use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; talk or hear.

Attestation

I understand that this job description is not intended to be all-inclusive and that I may be required to perform other related duties as negotiated to meet the ongoing needs of the organization. Our firm is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristic protected by law. We are a Drug Free Workplace and an Equal Opportunity Employer.