Procedure Coordinator Gastroenterology

Digestive & Liver Disease Consultants, PA; Houston (TX); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

401(k)

Competitive salary

Dental insurance

Free uniforms

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Job summary

Digestive & Liver Disease Consultants (DLDC) seeks an experienced Procedure Coordinator to serve as the liaison between our gastroenterology clinics, patients, physicians, and ASC partners, coordinating all endoscopy scheduling and ensuring accurate clinical documentation.

Responsibilities include scheduling colonoscopies and EGDs, maintaining complete pre‑procedure records, and supporting a smooth patient experience through clear communication and efficient EMR workflows.

Qualifications

• Minimum 1–2 years of experience in a Gastroenterology practice.
• Hands-on experience with eClinicalWorks (eCW) is required.
• Prior experience working in a Surgery Center is preferred.
• Medical Assistant background with strong clinical knowledge.
• Thorough understanding of gastroenterology procedures and related workflows.
• Experience coordinating outpatient procedures from scheduling through completion.
• Strong understanding of medical terminology, physician documentation, referrals, insurance information, and clinical records.
• Excellent organizational, communication, and multitasking skills with attention to detail.
• Ability to work independently and prioritize in a fast-paced healthcare environment.

Responsibilities

• Coordinate and schedule GI procedures (colonoscopy, EGD, sigmoidoscopy, ERCP, etc.).
• Serve as primary contact between clinic, physicians, patients, and ASC partners.
• Schedule, reschedule, and manage physician schedules and ASC availability.
• Ensure all required documentation is complete and submitted before procedures.

Skills

Organizational skills

Communication skills

Multitasking

Independent work

Problem solving

Attention to detail

Medical terminology

Education

Medical Assistant background

Tools

eClinicalWorks (eCW)

Job description

Benefits

• 401(k)
• Competitive salary
• Dental insurance
• Free uniforms
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

Position Summary

Digestive & Liver Disease Consultants (DLDC) is seeking an experienced Procedure Coordinator to serve as the primary liaison between our gastroenterology clinics, patients, physicians, and our affiliated Ambulatory Surgery Centers (ASC). This role is responsible for coordinating all aspects of endoscopy procedure scheduling while ensuring complete and accurate clinical documentation, seamless communication, and an exceptional patient experience.

Key Responsibilities

Procedure Coordination & Scheduling

• Coordinate and schedule all GI procedures, including colonoscopies, upper endoscopies (EGD), flexible sigmoidoscopies, ERCPs, and other physician-ordered procedures.
• Serve as the primary point of contact between the clinic, physicians, patients, and the affiliated Ambulatory Surgery Centers.
• Schedule and reschedule procedures while maintaining physician schedules and ASC availability.
• Ensure all required documentation is complete and submitted prior to the scheduled procedure.

Clinical Documentation & Coordination

• Review physician orders, clinical notes, referrals, and patient records for completeness and accuracy.
• Upload and maintain all required documentation, including physician orders, office notes, referrals, insurance information, demographic information, identification cards, insurance cards, authorizations, and other supporting records within the designated EMR (eClinicalWorks) and ASC portal.
• Coordinate with providers, clinical staff, and surgery center personnel to resolve missing documentation or scheduling discrepancies.
• Verify that all pre-procedure requirements have been completed before the procedure date.

Patient Communication

• Educate patients regarding procedure scheduling, preparation instructions, arrival times, and required documentation.
• Handle incoming calls related to procedure scheduling, cancellations, rescheduling, and general procedure inquiries.
• Coordinate with patients regarding insurance requirements, referrals, and pre-procedure documentation.
• Ensure timely follow-up with patients to minimize cancellations and no-shows.

Operational Support

• Communicate effectively with physicians, medical assistants, front office staff, and surgery center personnel.
• Maintain accurate scheduling records and documentation within the eClinicalWorks EMR.
• Monitor daily procedure schedules and promptly address scheduling conflicts or operational issues.
• Assist with workflow improvements to enhance scheduling efficiency and patient satisfaction.

Qualifications

• Minimum of 1-2 years of experience in a Gastroenterology practice is required.
• Hands-on experience with eClinicalWorks (eCW) is required.
• Prior experience working in a Surgery Center is preferred.
• Medical Assistant background with strong clinical knowledge and the ability to review and understand patient charts.
• Thorough understanding of gastroenterology procedures, including colonoscopy, EGD, flexible sigmoidoscopy, capsule endoscopy, and related clinical workflows.
• Experience coordinating outpatient procedures from scheduling through completion.
• Strong understanding of medical terminology, physician documentation, referrals, insurance information, and clinical records.
• Excellent organizational, communication, and multitasking skills with exceptional attention to detail.
• Ability to work independently, prioritize competing responsibilities, solve problems proactively, and perform with minimal supervision in a fast-paced, high-volume healthcare environment.