Probation Support Trainee - Sierra Vista

Cochise County; Sierra Vista (AZ); On-site; USD 36,000 - 38,000; Full time

Benefits offered by this job

Arizona State Retirement System

Job summary

Cochise County in Sierra Vista is seeking an entry-level Probation Support Trainee in the Juvenile Probation office. The position is grant-funded and subject to renewal; after a one-year training period, there may be a non-competitive promotion to Probation Support Staff.

The role involves receptionist duties, file management, data entry, and support for court-related tasks while maintaining confidentiality and working within the probation department.

Qualifications

• High school diploma or equivalent and one year experience in performing secretarial or legal clerical work.
• Must possess and maintain a valid Arizona driver's license and the ability to be covered by county insurance.
• An equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved may be considered.

Responsibilities

• Answers phones and deals with clients and victims coming in for appointments (acts as receptionist); responds to routine questions from probation personnel and the public; sorts and stamps incoming documents; retrieves and delivers documents and files to various locations within the county’s probation offices.
• Maintains accurate and complete digital and physical files; files documents with the court; retrieves documents from the electronic case management system; receives and distributes incoming mail for the department; performs data entry; enters and maintains data accurately in automated case management system and maintain lists.
• Adheres to teamwork to help accomplish the goals of the Department; maintains absolute confidentiality of work-related issues, customer records, and restricted County information; may be required to travel to other offices for training and/or office coverage.

Education

High school diploma or equivalent

Tools

Microsoft Word

Outlook

Excel

Job description

PROBATION SUPPORT TRAINEE (JUVENILE PROBATION) - SIERRA VISTA

CLASSIFIED: Position is subject to the provisions of the Merit System Rules pursuant to Arizona Law.

OPENS: Thursday, September 3, 2026

CLOSES: Thursday, September 17, 2026, at 5 p.m.

RATE OF PAY: $17.76 hourly, plus a comprehensive benefits package to include membership in the Arizona State Retirement System.

PLEASE NOTE: Position is grant-funded, with continued employment dependent upon grant funding.

PLEASE NOTE: All positions at Cochise County require a post offer pre-employment background screening.

NATURE OF WORK

Under direct supervision, performs basic work in assisting customers, processing court documents and files, and performs basic general clerical and administrative duties for the Probation Department; performs other related duties as assigned.

This is an entry level, trainee position. Upon successful completion of the probationary period and the one-year training period, individuals in this classification are eligible for a non-competitive promotion to the Probation Support Staff position. As defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.

TYPICAL DUTIES (Illustrative Only)

Answers phones and deals with clients and victims coming in for appointments (acts as receptionist); responds to routine questions from probation personnel and the public; sorts and stamps incoming documents; recognizes the chronological order of documents and significance of various file stamps and indicators placed on files and/or documents; retrieves and delivers documents and files to various locations within the county’s probation offices; retrieves and prepares files for court; retrieves archived files; maintains accurate and complete digital and physical files; files documents with the court; retrieves documents from the electronic case management system; receives and distributes incoming mail for the department; performs data entry; enters and maintains data accurately in automated case management system and maintain lists; adheres to teamwork to help accomplish the goals of the Department; maintains absolute confidentiality of work-related issues, customer records, and restricted County information; may be required to travel to other offices for training and/or office coverage.

High school diploma or equivalent and one (1) year experience in performing secretarial or legal clerical work. Must possess and maintain a valid Arizona driver's license and the ability to be covered by county insurance.

An equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved may be considered.

PREFERRED QUALIFICATIONS

Preference may be given to individuals who read, write, and speak Spanish.

Considerable knowledge of:

• office equipment and software such as Microsoft Word, Outlook, and Excel;
• general office procedures and practices to include record keeping, filing and typing forms, documents, and correspondence.

Considerable skill in:

• self-control, patience, initiative, courtesy, tact, and diplomacy;
• operating a computer to enter and retrieve information;
• attention to detail with data entry and letter generation.

Ability to:

• adhere to the Arizona Code of Conduct for Judicial Employees, exercising sound judgment in personal and professional matters;
• deal with interruptions;
• establish and maintain effective working relationships with coworkers, clients, members of other agencies, and the public;
• multitasking;
• effectively work with time constraints and meet deadlines;
• follow verbal and written instructions;
• read, write, and speak English;
• communicate effectively both verbally and in writing.

WORK ENVIRONMENT

Work is primarily performed under direct supervision in a high-paced and dynamic environment with appropriate climate controls.

PHYSICAL REQUIREMENTS

Essential functions of this position require: lifting up to 50 pounds, manual dexterity, fine motor skills, ability to communicate.

Medium work: Exerting up to 50 pounds of force occasionally and/or up to 20 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body; involves sitting only occasionally, walking and standing are required regularly, incumbents may be required to kneel, crouch/squat, crawl, climb, stoop, turn/twist, balance, reach, feel or manipulate with hands.

Mental Application: Utilizes memory for details and verbal instructions, requires emotional stability, critical thinking and adaptability; creative problem-solving skills.

Reasonable accommodations will be made for those that are able to perform the essential functions of the job with or without accommodation.

Cochise County is an Equal Opportunity Employer