Proactive Production & Executive Assistant (Remote)

Authentica Media; United States; On-site; USD 65,000 - 80,000; Full time

Job summary

Authentica Media in the United States is seeking a highly organized professional to support our Supervising Producer across production and post-production workflows. You will own task clarity, delegate effectively, and protect time blocks, acting as an extension of the SP in Productive.

You will manage busy schedules, coordinate shoots, and ensure timely client communications. This role is fully remote for US-based candidates, with in-person collaboration possible in Salt Lake City or Los

Qualifications

• Close support experience with a founder, senior executive, or Supervising Producer, with references.
• Familiarity with video or documentary production workflows, pre- and post-production.
• Strong written communication, organizational instincts, and comfort with ambiguity.
• High emotional intelligence and warm, direct communication with clients.

Responsibilities

• Production support: manage task lists, coordinate shoot logistics, track progress and surface issues.
• Post-production support: set up editor kickoffs, attend handoffs, chase assets and approvals.
• Supervising Producer support: lead daily check-ins, organize task lists, prepare for client calls.
• Triage emails/follow-ups, draft and send communications on behalf of the SP.

Skills

Executive support

Production coordination

Written communication

AI tool proficiency

Job description

Authentica Media in the United States is seeking a highly organized professional to support our Supervising Producer across production and post-production workflows. You will own task clarity, delegate effectively, and protect time blocks, acting as an extension of the SP in Productive.

You will manage busy schedules, coordinate shoots, and ensure timely client communications. This role is fully remote for US-based candidates, with in-person collaboration possible in Salt Lake City or Los