Proactive Operations & Logistics Admin Specialist

Prestige Sales Company; Tennessee; On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Vacation time off

Retirement match

Job summary

Prestige Sales Company is seeking an Administrative Specialist to support daily operations across multiple departments, ensuring projects, shipments, onboarding, reporting, and administrative processes run smoothly in a fast-paced setting. The role emphasizes ownership, cross-team communication, and structured organization.

Ideal candidates will be highly organized, detail-oriented, and proactive, capable of anticipating issues before they arise and driving solutions across teams while providing

Qualifications

• Strong organizational and multitasking skills.
• Excellent communication and follow-through.
• Ability to prioritize and manage multiple responsibilities.
• High attention to detail and accuracy.
• Professionalism and responsiveness.
• Strong sense of ownership and accountability.
• Ability to identify issues early and help drive solutions.
• Comfortable working across departments and supporting multiple teams.
• Proficiency with Microsoft Office.
• Experience with Sage, logistics coordination, administrative support, or operations preferred.

Responsibilities

• Coordinate freight, LTL shipments, pickups, and deliveries.
• Track shipments and communicate delays or issues proactively.
• Support purchasing, warehouse, accounting, and office operations.
• Coordinate new employee onboarding and required documentation.
• Maintain PTO calendars and scheduling visibility.
• Monitor company vehicle reporting through Motive.
• Assist with credit checks and new customer setup.
• Manage company apparel ordering and employee distribution.
• Support planning and coordination of company events.
• Process temporary labor timecard reporting accurately and timely.
• Answer incoming calls and support customer/vendor communication.
• Handle incoming mail, checks, filing, and document organization.
• Maintain organized digital and physical recordkeeping systems.

Skills

Organizational skills

Multitasking

Communication

Microsoft Office

Proactive problem solving

Tools

Sage

Microsoft Office

Job description

Prestige Sales Company is seeking an Administrative Specialist to support daily operations across multiple departments, ensuring projects, shipments, onboarding, reporting, and administrative processes run smoothly in a fast-paced setting. The role emphasizes ownership, cross-team communication, and structured organization.

Ideal candidates will be highly organized, detail-oriented, and proactive, capable of anticipating issues before they arise and driving solutions across teams while providing