Proactive Legal Administrative Specialist

Bush Seyferth PLLC; Troy (MI); On-site; USD 42,000 - 54,000; Full time

Job summary

Bush Seyferth PLLC in Troy, MI is seeking a proactive Legal Administrative Assistant to support a national litigation practice. The role emphasizes calendar management, document organization, and court filings, with opportunities to assist multiple attorneys and maintain client- and matter-specific information.

The ideal candidate will have at least 3 years of high-level legal support, exceptional discretion, and superb written and verbal communication.

Qualifications

• 3+ years of high-level legal assistant experience.
• A high degree of discretion is required.
• Proficient with Zoom, Teams, and Microsoft Office; NetDocuments, SharePoint and OneNote are a plus.
• Ability to prioritize and meet deadlines in a fast-paced environment.
• Excellent written and oral communication skills.

Responsibilities

• Coordinate complex scheduling and calendar management.
• Organize emails and case documents into case folders within the DMS.
• Draft, edit, format, and finalize documents.
• Organize and track case materials.
• Maintain/update contact lists and case lists.
• Conduct conflict checks and open/close matters.
• Assemble and maintain case organization documents (to-do lists, spreadsheets, chronologies).
• Create case information sheets and deposition notebooks with exhibits.
• Schedule depositions and preparation sessions.
• Request documents from clients and gather responsive documents.
• Draft correspondence to opposing counsel and send document production.
• Handle travel arrangements and submit expense reports.
• Prepare court filings and e-filings; input attorney time in time-entry software.
• Maintain attorney/client information lists; provide back-up to colleagues.
• Note: duties are non-exhaustive.

Skills

Legal experience

Discretion

Communication

Prioritization

Attention to detail

Tools

Zoom

Teams

Microsoft Office

NetDocuments

SharePoint

OneNote

Job description

Bush Seyferth PLLC in Troy, MI is seeking a proactive Legal Administrative Assistant to support a national litigation practice. The role emphasizes calendar management, document organization, and court filings, with opportunities to assist multiple attorneys and maintain client- and matter-specific information.

The ideal candidate will have at least 3 years of high-level legal support, exceptional discretion, and superb written and verbal communication.