Proactive Administrative Assistant for Fast-Paced Ops

SolomonEdwards; Pittsburgh (Allegheny County); On-site; USD 36,000 - 48,000; Full time

Job summary

SolomonEdwards is seeking an Administrative Assistant to support day-to-day operations in a fast-paced environment, handling meetings, calendars, travel, and materials across multiple teams.

The ideal candidate brings 1–3 years of administrative experience, excellent communication, strong organizational skills, and proficiency in Microsoft Office. Familiarity with Concur, Zoom, or Teams is preferred while providing reliable office support and vendor coordination.

Qualifications

• 1–3 years of administrative assistant or related experience.
• Excellent written and verbal communication skills.
• Strong organizational skills with exceptional attention to detail.

Responsibilities

• Coordinate meetings, schedules, and logistics for internal and external stakeholders.
• Manage calendars, travel arrangements, and detailed itineraries.
• Prepare meeting materials, coordinate catering, and distribute communications.
• Process expense reports and provide backup support for travel and expense administration.
• Coordinate office supplies, vendor fulfillment, and incoming receivables.
• Manage certified mailings, including tax filings, distributions, and other official correspondence.
• Provide calendar support to team leaders and assist with reception and general office operations.
• Perform additional administrative and operational tasks as needed.

Skills

Multitasking

Communication

Organization

Attention to detail

Relationship-building

Ownership

Microsoft Office

Concur

Zoom/Teams familiarity

Tools

Concur travel platform

Zoom/Teams

Job description

SolomonEdwards is seeking an Administrative Assistant to support day-to-day operations in a fast-paced environment, handling meetings, calendars, travel, and materials across multiple teams.

The ideal candidate brings 1–3 years of administrative experience, excellent communication, strong organizational skills, and proficiency in Microsoft Office. Familiarity with Concur, Zoom, or Teams is preferred while providing reliable office support and vendor coordination.