Private/Public Asset Administration Analyst

Albano Systems, Inc.; Boston (MA); On-site; USD 95,000 - 120,000; Full time

Job summary

Albano Systems, Inc. in Boston is seeking a Private/Public Asset Administration Analyst to manage the lifecycle of investment assets.

You will validate cash flows, process complex transactions, and perform reconciliations while collaborating with internal and external stakeholders to meet deadlines. The role requires 5+ years in financial services, strong Excel/Office skills, and a track record in back-office operations.

Qualifications

• 5+ years in financial services in investment operations.
• Experience with back-office securities operations or reconciliation of cash to receivables/payables.
• Proficient in Microsoft Office (Excel, Outlook, PowerPoint).
• Ability to work with internal/external stakeholders and manage deadlines.

Responsibilities

• Validate cash flows related to investments.
• Process security transactions (redemptions, corporate actions) in accounting system.
• Perform reconciliations and resolve exceptions.
• Triage and prioritize work and ad-hoc requests.
• Coordinate with vendors, banks and investment managers on position breaks.
• Maintain and improve workflows and procedures.
• Reconcile general ledger suspense lines daily and monthly.
• Train new team members.

Skills

Attention to detail

Verbal and written communication

Numerical/analytical

Interpersonal skills

Risk and controls awareness

Process improvement

Back-office securities operations

Education

Bachelor's degree

Tools

Excel

Outlook

PowerPoint

BNY Eagle

Wall Street Office

Job description

W2 ONLY - MUST BE LOCAL TO BOSTON - NO 3RD PARTY CANDIDATES - NO VISA SPONSOR/TRANSFER

The Opportunity

As a Private/Public Asset Administration Analyst in our Investment Operations organization, you are responsible for transaction processing and oversight over the lifecycle of private/public placement assets and their portfolios for the Company. This includes assisting in onboarding new asset managers and investment types, relationship management, general ledger balancing, reporting, reconciliations, payment validations, complex transaction processing and supporting internal audit processes. You will work collaboratively with internal and external stakeholders to meet deadlines timely and effectively, identifying and implementing process improvements where necessary.

The Team

The Investment Operations team is agile and works independently, yet collaboratively. All members are held accountable and are encouraged to grow in the role via peer-to-peer training, self-education and industry participation. To be successful on this team, you must have a strong attention to detail, be able to manage competing priorities, thrive in a fast-paced work environment, have strong interpersonal skills and have a continuous improvement mindset.

The Impact:

As a Public/Private Asset Administration Analyst, you will need to have advanced knowledge of back-office securities operations functions. You will maintain the lifecycle of the assets in accordance with established policies and procedures, which may include:

• Validate expected cash flows related to investments
• Research, analyze, validate and process security related transactions (redemptions, corporate actions, etc) on the accounting system, collaborating with others across the organization
• Perform reconciliations, including exception oversight, analysis and resolution
• Triage and prioritize scheduled work as well as ad-hoc requests as received
• Partner with vendors, banks and Investment Managers on identifying and resolving position breaks
• Maintain and improve workflows and procedures as needed
• Reconcile general ledger suspense lines on a daily and monthly basis
• Training of new team members

The Minimum Qualifications

• 5+ years working in the financial services sector in similar investment operations capacity

The Ideal Qualifications

• 5+ years working in private assets, private finance equity or public securities structures
• Four-year Bachelor’s Degree preferred
• Experienced in back-office securities operations or similar (reconciliation of cash to receivables/payables)
• Advanced knowledge and experience using Microsoft Office products (primarily Excel, Outlook, PowerPoint)
• BNY Eagle or Wall Street Office experience
• Advanced Banking, Treasury, Investment experience
• Knowledge of syndicated loans
• Ability to problem solve and resolve issues independently, and know when to elevate appropriately
• Excellent verbal and written communication skills, strong attention to detail and a numerate analytical approach are crucial
• Strong inter-personal skills to facilitate collaboration and building positive working relationships
• Risk and controls awareness
• Recognition of patterns and trends in data operations and identify opportunities for improving processes and systems
• Must be eligible to work in the United States without sponsorship now or in the future