Private Project Manager (Household & Personal)

GameStop; United States; On-site; USD 120,000 - 180,000; Full time

Job summary

A prominent retail company seeks a Private Project Manager to oversee complex personal and household projects for a senior executive. This role involves managing renovations, relocations, and special initiatives, ensuring timely and standard delivery while maintaining confidentiality. Experience in managing multi-vendor initiatives and strong communication skills are essential. The position is on-site in Fort Lauderdale/Miami, FL, with flexibility required for urgent needs. This role is suited for someone detail-oriented and solutions-driven.

Qualifications

• 6–10+ years managing complex household/personal/estate projects.
• Strong project planning and vendor management without a software focus.
• Excellent verbal/written communication skills.
• Proficiency with project/task tools (Asana/Trello/Sheets) and Google Workspace/Microsoft Office.
• Discretion and trust in high-demand, private environments.

Responsibilities

• Translate goals into project scopes, timelines, budgets.
• Manage multiple workstreams across properties and vendors.
• Oversee property renovations and relocations end-to-end.
• Oversee renovations, relocations, and property projects with contractor sourcing and scheduling.
• Coordinate designers, HOA/COA, and specialty vendors; ensure compliance and standards.
• Source and vet vendors, negotiate terms, manage invoices and change orders.

Skills

Project planning

Vendor management

Stakeholder management

Excellent communication

Asana

Trello

Sheets

Google Workspace

Microsoft Office

Discretion

Tools

Asana

Trello

Google Workspace

Microsoft Office

Microsoft Office

Job description

Overview

The Private Project Manager plans and executes complex, multi-stakeholder personal and household projects for a senior executive, from renovations and relocations to major logistics, events, and special initiatives. The ideal candidate is a disciplined operator who builds systems, manages vendors and budgets, and delivers projects on time and to standard without the technical/software PM focus.

This position is on-site full time in Fort Lauderdale/Miami, FL. We are open to candidates currently based in other major metropolitan markets who can relocate. Experience operating at a NYC-caliber pace with high standards, urgency, and discretion is a strong plus.

Schedule: Requires flexibility; occasional evenings/weekends/holidays; responsive to urgent changes

Responsibilities

• Translate the principal’s goals into clear project scopes, timelines, budgets, and success criteria.
• Manage parallel workstreams across properties, vendors, and internal/external stakeholders.
• Establish and maintain dashboards, trackers, checklists, and reporting cadence.

Renovations, Relocations & Property Projects

• Oversee property improvements and renovations (contractor sourcing, bids, schedules, quality).
• Drive relocations (move planning, packing, transport, set-up, utilities, permits) end-to-end.
• Coordinate designers, architects, HOA/COA, and specialty vendors; ensure compliance and standards.
• Source and vet vendors; obtain proposals; negotiate terms; ensure SLA adherence and accountability.
• Manage invoices, change orders, and expense tracking; partner with finance on budgets.

Events & Special Initiatives

• Plan and execute private events (timelines, budgets, guest experience, on-site management).
• Lead one-off initiatives (e.g., major purchases, asset set-ups, seasonal changes) from concept to completion.
• Conduct research and present options/recommendations with clear tradeoffs.

Risk, Quality & Communication

• Provide concise progress updates and executive-ready summaries.

Qualifications

• 6–10+ years managing complex household/personal/estate/family office projects (renovations, relocations, events, or multi-vendor initiatives).
• Strong project planning and vendor management (scope, schedule, budget) without a software/IT focus.
• Excellent stakeholder management and written/verbal communication.
• Proficiency with project/task tools (Asana/Trello/Sheets), and Google Workspace/Microsoft Office.
• Demonstrated discretion and trust in high-demand, private environments.

Additional Requirements

• Availability: 24/7 responsiveness to urgent needs and timeline shifts.
• Mindset: Operates like an owner; hands-on, detail-obsessed, solutions-driven.