Private Events Sales Coordinator

The Yale Club of New York City; New York (NY); On-site; USD 65,000 - 75,000; Full time

Job summary

The Yale Club of New York City seeks a Private Events Coordinator to support our Private Events Sales team in planning and executing member events. This entry-level role offers hands-on experience in hospitality, events, and sales within a fast-paced private club.

You will liaise with Sales Managers and the Director of Catering, handling client communications, event details, proposals, contracts, and internal coordination to move events from inquiry to completion.

Qualifications

• Bachelor’s degree in hospitality or equivalent combination of education and experience.
• 1–2 years of professional hospitality, events, sales, or customer service experience preferred.
• Experience in a full-service hotel/private club is a plus.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel).
• Familiarity with event management/CRM software is helpful.

Responsibilities

• Greet members and clients, collect event details, and coordinate with sales team.
• Assist with client communications, proposals, contracts, and internal coordination.
• Support site visits, tours, and post-event follow-ups for wedding and other events.
• Prepare and organize event materials, BEOs, and documentation.
• Maintain event boxes, deposits, and inventory, and communicate changes to departments.

Skills

Customer service

Communication

Organizational skills

Hospitality mindset

Event planning

Multitasking

Education

Bachelor’s degree in hospitality

Tools

Tripleseat

Northstar

Delphi

Microsoft Excel

Outlook

Job description

The Yale Club of New York City seeks a Private Events Coordinator to support our Private Events Sales team in planning and executing member events. This entry-level role offers hands-on experience in hospitality, events, and sales within a fast-paced private club.

You will liaise with Sales Managers and the Director of Catering, handling client communications, event details, proposals, contracts, and internal coordination to move events from inquiry to completion.