Private Events Coordinator: Dynamic, Detail-Driven Planner

Soho House & Co.; New York (NY); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Health care + 401K

Paid Time Off

Career Development

Soho Impact

Learning & Development

Team meals

Job summary

Soho House & Co. in New York, NY, seeks a Private Events Administrative Coordinator to support the private events sales team with inquiries, details collection, and timely responses.

You will handle vendor coordination, prepare BEOs, and assist with reports and documentation across properties. The role requires 1+ year of relevant experience, strong organization, and flexibility to work outside office hours.

Qualifications

• Minimum 1+ years relevant experience.
• Flexible schedule including nights, weekends and holidays as needed.
• Strong organizational and project management abilities.
• Daily use of Microsoft Office Suite, Salesforce, Tripleseat and other systems.
• Adaptable with professional demeanor and strong communication.

Responsibilities

• Support private events team with inquiries and ensure required details are collected.
• Route inquiries to Private Events Manager and track follow-up and communication.
• Provide administrative support throughout event planning and prepare BEOs and menus.
• Print and distribute BEOs and kitchen sheets to culinary/operational teams.
• Produce weekly reports on inquiry volume, bookings, and payments.
• Coordinate scheduling for third-party vendors and flag discrepancies in advance of events.
• Assist with additional administrative tasks as needed by Head of Private Events.

Skills

Communication skills

Organizational skills

Time management

Professional demeanor

Friendly & approachable

Deadline-driven

Tools

Microsoft Office

Salesforce

Tripleseat

Job description

Soho House & Co. in New York, NY, seeks a Private Events Administrative Coordinator to support the private events sales team with inquiries, details collection, and timely responses.

You will handle vendor coordination, prepare BEOs, and assist with reports and documentation across properties. The role requires 1+ year of relevant experience, strong organization, and flexibility to work outside office hours.