Private Events Admin Coordinator (Part-Time) - Dynamic Role

Soho House & Co.; New York, Northern (NY, KY); Hybrid; USD 30,000 - 39,000; Part time

Benefits offered by this job

Health care

401K

Paid time off

Career development

Learning & development

Team meals

Job summary

Soho House in New York is seeking a Private Events Administrative Coordinator (part-time) to support the private events sales team with inquiries, venue availability, costs and food & beverage options. You will manage inquiries, prepare BEOs, coordinate vendors, maintain records, and produce weekly reports, while staying flexible to evenings, weekends, and holidays as needed.

This role demands strong organization, excellent written and verbal communication, and proficiency with Microsoft Office,

Qualifications

• Strong organizational and project management abilities.
• Excellent written and oral communication skills.
• Daily use of Microsoft Office Suite, Salesforce, Tripleseat and other systems.
• Flexible schedule including nights, weekends and holidays when required.

Responsibilities

• Support inquiries for the private events team.
• Collect event details before routing inquiries to the Private Events Manager.
• Track and organize inquiries for timely follow-up.
• Direct inquiries to appropriate team members in a timely manner.
• Provide administrative support during the event planning process.
• Prepare, update and organize BEOs; distribute private event menus and kitchen sheets.
• Produce weekly reports for Private Events Managers and Head of Private Events.
• Coordinate scheduling and logistics for third-party vendors.
• Flag discrepancies, missing documentation or payment issues ahead of events.

Skills

Organization

Project management

Communication

Office software

Flexibility

Attention to detail

Education

No formal education requirement stated

Tools

Salesforce

Tripleseat

Microsoft Office

Job description

Soho House in New York is seeking a Private Events Administrative Coordinator (part-time) to support the private events sales team with inquiries, venue availability, costs and food & beverage options. You will manage inquiries, prepare BEOs, coordinate vendors, maintain records, and produce weekly reports, while staying flexible to evenings, weekends, and holidays as needed.

This role demands strong organization, excellent written and verbal communication, and proficiency with Microsoft Office,