Private Events Coordinator at JLL Saint Paul, MN

Downtown Boulder Partnership; Saint Paul (MN); On-site; USD 40,000 - 55,000; Full time

Job summary

The Downtown Boulder Partnership is looking for an experienced Private Events Coordinator to join our Retail Property Management team at Union Depot in St. Paul, MN. In this role, you will manage the entire event process, collaborating with various stakeholders to ensure successful events.

The ideal candidate will have a Bachelor's degree and at least one year of experience in event planning, proficient in Microsoft Office and CRM software. This position requires strong organizational skills and the ability to solve problems on the spot.

Qualifications

• Minimum one year of experience in event planning/coordination preferred.
• Strong communication and customer service skills.
• Organized with high attention to detail.

Responsibilities

• Serve as the primary point of contact for assigned private event clients.
• Oversee the entire event process from contract execution to post-event follow-up.
• Collaborate with division leads, building tenants, caterers, and other event vendors.

Skills

Event planning

Customer service

Communication

Problem-solving

Education

Bachelor's degree

Tools

Microsoft Office Suite

Event management software

CRM systems

Job description

Position Description

We are seeking an experienced and organized Private Events Coordinator to join our Retail Property Management team at Union Depot. This position reports to the Private Events Manager and assists in the coordination of private events at Union Depot, including weddings, galas, business meetings, festivals, and conferences. The ideal candidate will be detail oriented and eager to learn the tools necessary to take on the responsibility of coordinating events independently.

Key Responsibilities

• Serve as the primary point of contact for assigned private event clients at Union Depot.
• Oversee the entire event process from contract execution to post‑event follow‑up, including client walk‑throughs, event layouts, event memos, and vendor coordination.
• Manage day‑of event venue operations such as vendor load‑in, compliance with venue policies, troubleshooting issues, and client relations in areas of A/V, customer service, and venue inquiries.
• Collaborate with Union Depot division leads, building tenants, caterers, and other event vendors to ensure each private event is a success.
• Manage event administrative tasks including processing event agreements, invoices, payments, and vendor commissions; record all event‑related data in proper reports using systems such as Tripleseat, Active Campaign (CRM), and Square (POS).
• Assist with planning and execution of the annual open house.
• Attend networking events to promote Union Depot as a premier event venue and build relationships with industry professionals.
• Stay current with event industry trends and best practices to continually improve event offerings and client experiences.
• Participate in regular team meetings and contribute ideas for venue improvements and event enhancements.
• Support the marketing team on Union Depot public events as needed throughout the year.

Qualifications

• Bachelor's degree.
• Minimum one year of experience in event planning/coordination preferred.
• Proficiency in Microsoft Office Suite.
• Experience with event management software and CRM systems.
• Strong communication and customer service skills.
• Organized with high attention to detail.
• On‑spot problem‑solving abilities.
• Ability to work independently and in a team atmosphere.
• Ability to lift more than 25 pounds.
• Ability to be on feet for several hours.
• Weekend and evening availability.

Location

On‑site – St. Paul, MN

Vaccination Requirement

This position may require you to be fully vaccinated against COVID‑19. If required, you will be asked to provide proof that you are fully vaccinated upon your start date. Failure to provide proof of vaccination may result in termination.

Equal Opportunity Employer

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – please contact us at Accommodation Requests.