Program Delivery Coordinator - Amazon Meetings and Events

JLL; Seattle (WA); On-site; USD 78,000 - 80,000; Full time

Benefits offered by this job

401(k) plan with matching

Medical, Dental & Vision Care

Paid parental leave

Paid Time Off

Daily Pay

Job summary

JLL in Seattle is seeking a Program Delivery Coordinator to support Amazon meetings and events across corporate spaces. You will coordinate resources, lead logistics, and ensure spaces are ready for events while documenting trends and process improvements.

You will manage communications with customers and vendors, prepare standard documents, and help optimize event procedures in a fast-paced corporate setting.

Qualifications

• Bachelor's degree or 4 years of related experience.
• 3+ years of event coordination or admin support with logistics experience.
• Proficient with MS Word, Excel, Outlook for coordination and documentation.
• High accuracy and attention to detail for flawless execution and professional presentation.
• Positive, professional, customer-service oriented with strong client focus.
• Excellent verbal and written interpersonal communication for diverse stakeholders.
• Ability to work independently with accountability for deliverables.
• Ability to multi-task and manage multiple events and priorities.

Responsibilities

• Process event requests and communicate with Amazon customers throughout the lifecycle.
• Coordinate planning meetings with customers and vendors, acting as primary event logistics contact.
• Disseminate information to large audiences to ensure awareness and smooth operations.
• Provide on-site coverage and troubleshoot during high-impact events.
• Organize event data, track metrics, and identify improvement trends.
• Create and maintain standardized event documents, templates, checklists, guides.
• Respond to customer feedback and implement improvements based on insights.
• Create/update documents to track metrics and organize team tasks.
• Maintain good inter-vendor communications among Facilities, Catering, AV, Reception, Janitorial, Engineering.
• Assist in planning and hosting occasional GREF-related events.
• Perform other duties to support Events Program Manager.

Skills

Bachelor's degree / 4 yrs experience

Event coordination

MS Word

MS Excel

MS Outlook

Attention to detail

Customer service

Interpersonal communication

Independence

Multi-tasking

Professionalism

NDAs

Education

Bachelor's degree or equivalent

Tools

MS Word

MS Excel

MS Outlook

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

As the Program Delivery Coordinator - Amazon Meetings and Events, you will work closely with internal vendors and key stakeholders to facilitate and support local Amazon events taking place in key buildings within Amazon corporate offices. At JLL, we have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers, and investors achieve their business ambitions. Amazon is a fast-paced, demanding corporate environment, and JLL is here to provide professional service excellence while you respond to customer requests and inquiries to ensure on-site events are executed smoothly and professionally. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility, which is why we're committed to our purpose to shape the future of real estate for a better world. You will be responsible for the coordination of resources to ensure spaces are cleaned, set, and ready for events while being committed to event-related projects such as documenting trends, recognizing opportunities for process efficiencies, and improving policies and procedures related to internal events and spaces. We're using the most advanced technology to create rewarding opportunities, amazing spaces, and sustainable real estate solutions for our clients, our people, and our communities. Our core values of teamwork, ethics, and excellence are also fundamental to everything we do, and we're honored to be recognized with awards for our success by organizations both globally and locally. Creating a diverse and inclusive culture where we all feel welcomed, valued, and empowered to achieve our full potential is important to who we are today and where we're headed in the future, and we know that unique backgrounds, experiences, and perspectives help us think bigger, spark innovation, and succeed together.

What your day-to-day will look like:

• Process event requests and correspond with Amazon customers, ensuring timely and accurate communication throughout the event lifecycle
• Coordinate and lead planning and walkthrough meetings with customers and vendor partners, serving as the primary point of contact for event logistics
• Disseminate information to large audiences, including alerting building occupants and vendors of event-related impacts to ensure awareness and smooth operations
• Provide on-site coverage and troubleshooting during high-impact events to ensure successful event operations and immediate resolution of issues
• Organize and compile event data metrics, tracking performance and identifying trends that inform continuous improvement
• Create and maintain standardized event documents including templates, checklists, and procedural guides that support consistency and efficiency
• Respond to and act on customer feedback, implementing improvements based on insights and maintaining high satisfaction levels
• Create and update documents to track metrics, clarify procedures, provide information, organize team tasks, and address needs as they arise
• Support and maintain good inter-vendor communications between Facilities, Catering, AV, Reception, Janitorial, and Engineering as requested to ensure seamless coordination
• Assist in the planning and hosting of occasional GREF-related events as needed, supporting broader organizational initiatives
• Perform other duties as assigned in support of Events Program Manager.

Required Qualifications:

• Bachelor's degree or equivalent four (4) years of experience preferred demonstrating strong foundation in event coordination, hospitality, or related fields
• Three (3) or more years of experience in event coordination or event administrative support with demonstrated success managing event logistics
• Must be proficient with Microsoft Office including MS Word, MS Excel, and MS Outlook to support event coordination and documentation
• High level of accuracy and attention to detail, ensuring flawless execution and professional presentation
• Positive, professional, customer service-oriented personality with commitment to exceeding client expectations
• Excellent interpersonal and communication skills, both verbal and written, with ability to engage effectively with diverse stakeholders
• Ability to work independently, at times, with little direction while maintaining accountability for deliverables
• Ability and attentiveness to multi-task, managing multiple concurrent events and priorities effectively
• Ability to interact with employees, visitors, and contractors with poise and diplomacy
• Ability to apply principles of rational systems and deal with a variety of concrete variables in situations where only limited standardization exists
• Ability to interpret instructions in written, oral, diagrammatic, or schedule form
• Initiative to assume additional responsibilities and adapt to changing priorities
• Ability to set priorities and meet deadlines in a fast-paced environment
• Advanced competence with a variety of software including MS Word, MS Excel, MS Outlook, and other requested software programs
• Ability to perform basic business math such as computing discount, interest, percentage, and profit/loss
• Excellent grammar and proofreading abilities supporting professional communication
• Completion of Non-Disclosure Agreement confirming understanding of highest level of confidentiality required to work on behalf of Amazon.

Preferred Qualifications:

• Three (3) or more years of experience in facilities management providing understanding of building operations and vendor coordination
• Microsoft Visio or CAD experience supporting space planning and event layout design
• Experience working in corporate environments, particularly supporting workplace services or corporate events
• Background coordinating high-profile or executive-level events with understanding of protocol and elevated service expectations
• Experience with event management software, registration platforms, or project management tools that support efficient operations
• Knowledge of AV equipment, event production, and technical requirements including ability to coordinate with technical vendors
• Understanding of catering coordination, dietary restrictions, food safety, and hospitality best practices
• Experience developing and implementing SOPs, process improvements, or operational enhancements
• Background in data analysis and reporting supporting performance tracking and continuous improvement
• Experience working in fast-paced, high-demand corporate cultures requiring agility and adaptability
• Track record of building strong cross-functional partnerships and maintaining positive vendor relationships.

Location:

Onsite

Location: On-site -Seattle, WA

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

At JLL, we are collectively shaping a brighter way - for our clients, ourselves, and our fellow employees. We choose to take the more inspiring, innovative, and optimistic path on our journey toward success. What sets JLL apart is our culture of collaboration, locally and across the globe, which allows us to create transformative solutions for the real estate industry. We support each other's wellbeing and champion inclusivity and belonging across teams.

JLL is an Equal Opportunity Employer committed to diversity and inclusion.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

78,499.00 - 80,100.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Job Tags:

GREF

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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