Private Events Administrator

Menlo Circus Club; Atherton (CA); On-site; USD 41,328 - 48,216; Full time

Job summary

A private event venue in Atherton is seeking a Private Event Administrator to plan and coordinate events for up to 50 guests. This role involves managing inquiries, maintaining reservation databases, and collaborating with catering teams. The ideal candidate will have 2-3 years of event planning experience, strong communication skills, and proficiency in MS Office. The position requires availability during nights, weekends, and holidays, offering a pay rate of $30.00 to $35.00 per hour based on experience.

Qualifications

• Must demonstrate the ability to work in the US without restrictions.
• Strong experience in event planning is essential.
• Proficiency in MS Office—Word, Excel & Outlook.

Responsibilities

• Plan, coordinate, and execute private events for up to 50 people.
• Assist in maintaining the reservation database for member dining services.
• Answer calls and assist walk-in members with event inquiries.

Skills

Event planning

Communication

Customer service

Education

2-3 years of event planning experience

2-3 years of Food & Beverage, Hotel, or Hospitality experience

Tools

MS Office

ReserveCloud

Prissm

Club Essentials

Job description

The Private Event Administrator plans, coordinates, and runs private events for up to 50 people. This person answers phone calls, greets visitors at reception, responds to event questions, and schedules meetings and tours for potential bookings. They also help keep the member reservation database up to date and manage lunch, brunch, and dinner reservations. The job includes updating and sharing weekly menus and supporting the Director of Catering and Events with planning and carrying out all catering functions. The Private Event Administrator reports directly to the Director of Catering and Events and provides clear communication and support for all catering events. This role requires working nights, weekends, and holidays.

Depending on experience, this pays $30.00 to $35.00 hourly USD.

Must demonstrate the ability to work in the US without restrictions.

Requirements

• Plan, coordinate, and execute private events for up to 50 people.
• Assist in maintaining the reservation database for daily member dining services.
• Answer incoming phone calls and assist walk‑in members with their event inquiries.
• Schedule and conduct tours for prospective clients and bookings.
• Help both members and non‑members plan and successfully execute private events, luncheons, receptions, dinners, and other social gatherings.
• Attend Food & Beverage meetings and collaborate with the Director of Catering and Events, the Food & Beverage Manager, and the Director of Culinary Operations to ensure the successful planning and execution of events for both members and non‑members.
• Create detailed floor plans for all events.
• Assist the Director of Catering and Events as needed.

Education and Experience

• Minimum 2‑3 years of event planning experience.
• Minimum 2‑3 years of Food & Beverage, Hotel, or Hospitality experience.
• Demonstrated knowledge of MS Office – including Word, Excel & Outlook.
• Experience with ReserveCloud, Prissm (formerly AIISeated), and Club Essentials is a plus.