Private Event Manager | Victory Brewing - Philadelphia, PA

Artisanal Brewing Ventures; Philadelphia (Philadelphia County); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive Compensation

Quarterly Incentive Plan

Exceptional Health Benefits

Paid Family Leave

Flexible Schedules & Generous PTO

Ample Product Discounts

Growth Across 5 Brands

Job summary

Artisanal Brewing Ventures (ABV) is seeking a Private Event Manager for its Victory/ABV taprooms. This role focuses on driving taproom sales through private events, coordinating planning, and ensuring an outstanding guest experience.

Reports to the Taproom General Manager and collaborates with marketing, operations, and finance teams. The Private Event Manager will manage inquiries, finalize contracts, and negotiate pricing while ensuring on-site event success and client satisfaction.

Responsibilities

• Solicit and promote guest traffic (business development) through advertising, cold calling, contacting past clients, building relationships with local businesses, and other cost-effective marketing strategies to drive taproom sales and event bookings.
• Set and achieve monthly, quarterly, annual sales goals aligned with taproom sales budget.
• Use Tripleseat Event Management software to monitor, track, and manage all private event inquiries and bookings.
• Prepare and secure signed contracts and address negotiation of final pricing and payments after event completion.
• Collaborate with clients to understand event requirements and provide suggestions to create memorable experiences.
• Respond to client leads within 24 hours and maintain event documentation and updates.
• Monitor all event bookings and business development activities and maintain private event guides and price sheets.
• Participate in weekly manager meetings to review bookings, schedules, menus and event requirements.
• Engage with clients during site visits and events to ensure satisfaction and support staff.
• Train staff on event execution standards and ABV service steps.
• Provide coverage for shift execution or administrative duties as needed.

Job description

Join our passionate community brought together by our love for great beer, cider, and the process that makes it all happen. Quality is our thing, and so is staying curious—always learning, tweaking, and pushing to get better at what we do. We’re fired up by the people who enjoy our pours and the teams that make it all possible. If you’re into collaboration, craft, and being part of a tight-knit crew, we’d love to raise a glass with you.

WHO WE ARE & WHAT WE OFFER

• Artisanal Brewing Ventures (ABV) is a top 10 regional craft alcohol company in the US, made up of 5 long standing, successful craft brands (75+ combined years!): Victory Brewing, Bold Rock Cider, Sixpoint Brewery, Southern Tier Brewing & Southern Tier Distilling.
• We have locations in 5 states (NY, PA, OH, VA, NC) including taprooms, production facilities, & our corporate headquarters.
• Competitive Compensation
• Quarterly Incentive Plan
• Exceptional Health Benefits
• No Waiting Period to Enroll
• Paid Family Leave
• Flexible Schedules & Generous Paid Time Off
• Ample Product Discounts
• Opportunities for Growth Across 5 Successful Brands

WHAT WE DO

At Victory, we’ve always believed that great beer comes from a deep respect for the craft. That spirit inspired our decision to join Artisanal Brewing Ventures in 2016. By partnering with a community that shares our values and supports the behind-the-scenes work—like marketing, operations, and finance—we freed up our brewers to do what they do best: focus on the art of brewing. The result? More time, more creativity, and more opportunity to craft the innovative, flavorful beers that have defined Victory since the beginning.

Private Events Manager

The Private Event Manager will focus on driving taproom sales and business development and overseeing the planning, coordination, and execution of private events. The Private Event Manager must be committed to continuously striving and delivering an outstanding guest experience and have a strong passion for culinary excellence. Reports to: Taproom General Manager

WHAT YOU'LL DO

• Solicit and promote guest traffic (business development) through advertising, cold calling, contacting past clients, building relationships with local businesses, and other cost-effective marketing strategies to drive taproom sales and event bookings. Including networking outside of taproom, attending events, and monitoring other local event offerings.
• Set and achieve monthly, quarterly, annual sales goals aligned with taproom sales budget.
• Use Tripleseat Event Management software to monitor, track, and manage all private event inquiries and bookings.
  • Also responsible for the use of Toast, SharePoint, and other taproom technologies as needed.
• Primary point of contact for clients interested in hosting private events.
  • The Private Event Manager is required to be on site for all Buyouts unless absence is approved by Area Operations Manager
  • For all Large Scale events the Private Event Manager or a trained Private Event Captain must be on site
  • Inspect event space prior to the start of each function - room set up, menu, service staff, etc. conforms to BEO.
  • Greeting clients before each function starts and being present throughout the event to assist where needed. Continually observing, directing, and assisting staff and management team.
• Use Tripleseat Event Management software to prepare and complete all necessary event documentation and billing and prepare and secure signed contracts.
• Responsible for negotiation of final pricing and ensuring that payment is made in full after completion of all events unless otherwise arranged.
• Collaborate with clients to understand their event requirements, offering suggestions and guidance to create memorable experiences.
• Respond to all client leads within 24 hours of receipt, using Tripleseat for all lead communication/documentation of lead communication.
• Responsible for all events and sales data; monitor and track all event bookings and business development activities, convert, and track private event inquiries, maintain updated private event guides, menus, and other client facing documentation.
  • Maintain detailed price sheet of all billable items and services (approved by GM and AOM)
• Active participation in weekly manager meetings, reviewing at a minimum the following information:
  • Upcoming event bookings; review BEO, scheduling, menu, and other event requirements
  • Provide the Taproom management team with copies of relevant event documents.
• Engage with clients prior to the start of each event, during taproom site walks, and at all other available opportunities to build relationships and ensure client satisfaction.
• Train staff on event execution standards, following ABV (Artisanal Brewing Ventures) Steps of Service.
• Based on workload and location, the Private Event Manager may be asked to assist with shift execution, administrative duties, and other assignments based on General Manager needs.

WHO WE'RE LOOKING FOR

Physical Demands Be able to work in a standing position for long periods of time. Be able to reach, bend, stoop, and frequently lift up to 50 pounds.

Alcohol Responsibility – The candidate must fully understand that they are a representative of not only the company, but of the alcohol beverage industry. They are to conduct themselves within the limits of the law and with concern to the education of responsible consumption at all times. This includes working hours, trade shows, festivals and while entertaining in the name of the company or its affiliates. Any poor reflection or legal matters that may arise due to poor judgment may be dealt with by means of disciplinary action up to and including termination.

Disclaimer This Job Description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks and duties. Artisanal Brewing Ventures is an Equal Opportunity Employer.

Artisanal Brewing Ventures (ABV) was founded in 2014 to bring expertise and resources to the business side of the craft beer industry. ABV brings top-tier craft alcohol beverage brands together and unlocks their potential for growth. Through mergers and partnerships in high-volume, craft centric markets, ABV is building a portfolio of breweries and brands including Southern Tier, Victory, Sixpoint, and Bold Rock. This gives these brands professional resources, expertise, and support, while safeguarding the independence and authenticity of the brands. ABV is a top regional craft company in the U.S. and is headquartered in Charlotte, North Carolina with locations in New York (Lakewood, Buffalo, Manhattan), Ohio (Cleveland), Pennsylvania (Pittsburgh, Parkesburg, Downingtown, Kennett Square, Philadelphia), Virginia (Nellysford), and Mills River, NC.