Prison Maintenance Support

County-of-York; York (York County); On-site; USD 38,000 - 52,000; Full time

Job summary

York County Government is seeking a Prison Maintenance Support to provide administrative and clerical support to the Facilities Director, ensuring timely and cost-effective facility operations. The role manages maintenance requests, sources supplies, and prepares purchase orders in line with County procedures.

Additional duties include payroll assistance, uniform quartermaster tasks, event coordination, OSHA Toolbox Talk training, and detailed record-keeping.

Qualifications

• High School Diploma; 2-3 years related secretarial/administrative experience preferred.
• Strong organizational, written and verbal communication abilities required.
• Proficient with MS Word, Excel, and basic computer literacy; ability to research pricing and compare vendors.

Responsibilities

• Manage maintenance requests and coordinate with County departments.
• Research, source, and order supplies, parts, and equipment and prepare purchase orders.
• Oversee the uniform quartermaster program and related records for staff apparel.
• Coordinate events, fundraisers, donations, and OSHA Toolbox Talk training as needed.
• Provide payroll assistance and maintain accurate records of purchases, deliveries, invoices and requisitions.
• Communicate with vendors, County staff, and external agencies; ensure compliance with County procedures.

Skills

Strong organizational skills

Effective written and verbal communica

MS Word and Excel proficiency

Vendor sourcing/price research

Data entry accuracy

Confidentiality

Independent work ethic

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Basic computer applications

Job description

The Prison Maintenance Support position operates independently to provide timely and effective administrative and clerical support to the Facilities Director in order to ensure efficient and cost-effective operations of the physical facility.

Located in south-central Pennsylvania, York County Government offers many exciting and challenging opportunities to learn and grow in a career while making a difference in the lives of York County residents. Each County department meets a unique need in the community and provides an opportunity for both professional growth and personal satisfaction. York County offers a competitive wage and benefit package.

The position is responsible for managing maintenance requests; researching, sourcing, and ordering supplies, parts, and equipment; and preparing purchase orders in compliance with County procedures.

Additional responsibilities include overseeing laundry inventories/county issued bedding, quartermaster duties related to staff uniforms, assist and coordinates with organizing events, fundraisers, donations, participating in the Budget Cost Savings Committee, and OSHA Toolbox Talk training. Additional duties may be assigned as operational needs evolve, in alignment with departmental and County objectives. The position also provides payroll assistance as needed to ensure accurate and timely processing.

This position interacts regularly with County departments, vendors, business entities, and sales representatives. Strong record keeping, accuracy, cost-conscious purchasing, and the ability to work independently are essential.

KNOWLEDGE / SKILLS

• Strong organizational and multitasking ability.
• Effective written and verbal communication skills.
• Proficiency with Microsoft Word, Excel, and basic computer applications.
• Ability to research pricing, compare vendor options, and make cost-efficientdecisions.
• High accuracy in record keeping and data entry.
• Ability to maintain professional relationships with staff, vendors, and external agencies.
• Ability to maintain confidentiality and comply with all Prison security procedures

ESSENTIAL REQUIREMENTS

• High School Diploma
• 2-3 years related experience as a secretary/assistant to an executive officer or management staff
• Requires strong organizational skills and professional office abilities to include oral and written communication skills, and general computer literacy.
• Proficient in Microsoft Word and Excel, a 10 key calculator and a computer keyboard.
• Must maintain a high level of confidentiality.
• Must demonstrate attention to detail.
• Must demonstrate excellent interpersonal skills.
• Must demonstrate the ability to work independently.
• Must possess a valid PA driver’s license.
• Have a working knowledge of the County purchasing system.
• Receive, log, and manage maintenance requests through completion.
• Research, compare, and obtain pricing for supplies, materials, equipment, and parts.
• Prepare and process purchase orders in compliance with County procedures and to theCounty Purchasing Dept.
• Maintain detailed and organized records of purchases, deliveries, invoices, and requisitions.
• Manage the uniform quartermaster program, including issuance, tracking, returns, and record maintenance.
• Participate in OSHA Toolbox Talk training alongside Facilities and Maintenance staff.
• Verify deliveries and resolve discrepancies promptly.
• Maintain proper inventory levels and anticipate supply needs.
• Communicate regularly with County departments, vendors, contractors, and sales representatives.Coordinate invoice processing with the Business Office.
• Perform general administrative tasks including filing, data entry, IT ticket submissions, clerical functions, and document management.
• Support the Facilities Director with additional tasks as assigned.

If you have any questions, please contact the county's Department of Human Resources at [e-mail].