[Priority Listing] Office Manager

Sunfield Farm and Waldorf School; Port Hadlock (WA); On-site; USD 30,307 - 34,440; Full time

Benefits offered by this job

Generous paid leave

Health, dental, vision, and life insurance

Tuition remission for dependent children

Job summary

Sunfield Farm and Waldorf School in Port Hadlock seeks an Office Manager to support daily operations. This full-time role involves overseeing office administration, coordinating communication systems, and providing logistical support for school events. The ideal candidate has strong organizational, and communication skills, and proficiency with technology platforms.

Compensation includes a pay range of $22 to $25 per hour, generous paid leave, and benefits such as health and dental insurance. Interested applicants should email their resume and references to Sydney Quinn at [e-mail].

Qualifications

• Strong organizational, administrative, and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency with common office software and digital communication tools.
• Ability to manage multiple priorities while maintaining attention to detail.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Maintain an organized, welcoming, and efficient school office.
• Coordinate incoming communications and daily office operations.
• Manage key communication and technology platforms.
• Maintain organizational calendars and operational procedures.
• Provide administrative support to teachers and staff.

Skills

Organizational skills

Communication abilities

Time-management skills

Proficiency with office software

Attention to detail

Job description

Position Summary

The Office Manager plays a central role in supporting the daily operations of Sunfield Waldorf School & Farm. This position oversees office administration, communications systems, operational logistics, technology platforms, organizational systems, and administrative support functions that help the school and farm run smoothly. The Office Manager serves as a key point of contact for families, staff, vendors, and community members while maintaining efficient systems and processes that support the organization's mission.

Primary Responsibilities

Office Administration & Front Office Operations

• Maintain an organized, welcoming, and efficient school office.
• Coordinate incoming communications, mail, visitor support, and daily office operations.
• Maintain organizational records, files, calendars, forms, and administrative resources.
• Support smooth communication and information flow throughout the organization.

Communication & Technology Systems

• Manage key communication and technology platforms, including ParentSquare, Google Workspace, the school website, and designated social media accounts.
• Coordinate school-wide communications, announcements, reminders, and updates.
• Support staff with routine technology and account-management needs.
• Maintain organizational accounts, access permissions, and digital systems.

Operational Coordination & Administrative Systems

• Maintain organizational calendars, recurring deadlines, operational procedures, and administrative workflows.
• Coordinate vendors, service providers, subscriptions, and routine operational needs.
• Develop and improve systems, templates, checklists, and procedures that support organizational efficiency.

Training, Safety & Preparedness

• Coordinate required staff trainings, certifications, and compliance tracking.
• Maintain emergency preparedness materials, safety documentation, and training records.
• Support school safety planning, drills, and preparedness initiatives.

Staff, Event & Program Support

• Provide administrative and logistical support to teachers, staff, and leadership.
• Assist with school events, meetings, trainings, community gatherings, and special projects.
• Coordinate materials, communications, scheduling, and logistical needs for organizational activities.

Purchasing, Supplies & Resource Management

• Coordinate ordering, inventory, and distribution of office, classroom, and school supplies.
• Maintain purchasing records and support established purchasing procedures.
• Ensure staff have the materials and resources needed to carry out their work effectively.

Qualifications

Required

• Strong organizational, administrative, and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency with common office software, online platforms, and digital communication tools.
• Ability to manage multiple priorities while maintaining attention to detail.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work independently and collaboratively within a team environment.

Preferred

• Experience in a school, nonprofit, administrative, operations, or customer-service setting.
• Experience with communication platforms, websites, Google Workspace, or similar systems.
• Experience coordinating events, trainings, logistics, or operational systems.

Physical Requirements

• Regular use of computers and standard office equipment.
• Ability to move throughout campus and occasionally lift or carry supplies and materials.
• Ability to perform local errands and operational tasks as needed.

Additional Information

Employment is contingent upon successful completion of required background checks and compliance with Sunfield's child safety, confidentiality, and mandated reporting requirements.

Compensation

This is a year-round, full-time, hourly position, at 40 hours per week, with occasional evening and weekend hours required to support school events.

Pay range is $22-$25 an hour, depending on experience.

Generous paid leave and holidays.

Tuition remission for dependent children.

Benefits include health, dental, vision, and life insurance.

How to Apply

Qualified and interested candidates, please email a letter of interest, resume, and 3 references to Sydney Quinn at [e-mail].