Office Manager

Bertschi School; Seattle (WA); On-site; USD 47,000 - 51,000; Full time

Benefits offered by this job

Health insurance

Paid vacation

Sick leave

Retirement plan

Other benefits

Job summary

Bertschi School in Seattle, WA seeks an Office Manager to oversee the main office, support school operations, and coordinate front desk, health, safety, and data management. The role reports to the CFO/COO and starts August 2026; it requires an associate degree and 3+ years of administrative experience in a school setting; it offers full-time hours and a competitive benefits package.

If you thrive in a busy education environment and value collaborative teamwork, apply to contribute to our

Qualifications

• An associate’s degree and at least 3 years of administrative support experience.
• Excellent organizational skills with ability to prioritize many tasks.
• Project management experience implementing complex programs and managing budgets.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and interact professionally with students, families, staff, and visitors.
• Experience with diverse groups and inclusion trends.

Responsibilities

• Manage school logistics including attendance, purchase orders, substitutes, and the food service program.
• Greet visitors, answer phones, respond to emails, and coordinate front desk operations.
• Improve operating efficiency and streamline processes across departments.
• Support student data management in school information systems and communicate events.
• Oversee student arrival and dismissal processes and assist with safety and health trainings.
• Maintain inventory and supply budgets; participate in ad hoc projects.

Skills

Administrative support experience

Organizational skills

Project management

Budget management

Verbal and written communication

Confidentiality

Professional interactions with diverse

Diversity, equity, inclusion awareness

Physical ability (lift 25 lbs)

Education

Associate degree

Tools

Google Suite

Microsoft Office

Adobe Creative Suite

Job description

Office Manager

Start August 2026

Non-Exempt– Full Time, 7:30A-4P

$34 to $37/hour depending on experience and qualifications

Excellent health insurance, paid vacation and sick, retirement, and other benefits

Our Mission

Bertschi School educates children to become compassionate, confident, and creative learners in a global community.

Our Values

Our community values integrity, inclusiveness, respect, and a commitment to sustainable practices.

Our Pedagogy

• safe and known in an inclusive community that values diverse perspectives
• supported in developing social-emotional skills
• provided academic choice and challenge at their “just right level”
• engaged in meaningful work
• encouraged to problem solve through inquiry, trial, and error
• empowered to take risks and make change
• given opportunities to collaborate and dialogue with a diverse group of learners

Our Diversity, Equity, and Inclusion Statement

Bertschi School values diversity and believes engaging our differences makes us better and stronger. We welcome and honor the unique contributions of people from all racial, ethnic, religious and socioeconomic backgrounds, gender identities, learning styles, physical abilities and sexual orientations. Our commitment to equity drives us to be inclusive and diverse in all areas of our school.

About Bertschi School

Bertschi School, founded in 1975, is a Washington State approved elementary school serving students in grades pre-kindergarten to fifth. We are an accredited member of the Pacific Northwest Association of Independent Schools (NWAIS) and the National Association of Independent Schools (NAIS).

Details

Posted: 10-Jul-26

Location: Seattle, Washington

Position Description

The office manager oversees the school’s main office operations, including school logistics and operations, reception and customer service, student wellness and security, and other operating responsibilities. The office manager plays a crucial role in the day-to-day operations of the school as well as planning for longer term initiatives. This role reports directly to the chief financial and operating officer.

Front Office Management

• Manage school logistics, including substitute teachers, attendance, purchase orders, and the food service program
• Manage reception area during the regular school year and summer camp, including greeting visitors, taking phone calls, and responding to email
• Lead efforts to improve operating efficiency and streamline processes across all departments in the school
• Be knowledgeable about school activities and events to provide support to parents, visitors, and faculty/staff
• Update and support student and parent data in school database systems
• Coordinate and send communication around all school events

Student Health & Wellness Support

• Provide basic first aid to students
• Maintain health records for all students and manage parent-approved OTC and prescription medications per public health policy
• Contact parents for student pickup and complete medical or injury reports as needed
• Assist with the development and implementation of annual and semi-annual medical and safety trainings for office staff

Safe Schools Support

• Be aware of all school medical emergency procedures
• Help lead efforts to secure school campus, including monitoring the main entry point and maintaining visitor records
• Coordinate security support as needed
• Help lead fire and other emergency drills by communicating staff assignments and working with the facilities team to secure the front office
• Serve on the Safe Schools committee & Safety Steering Committee

Other Operating Responsibilities & Project Work

• Maintain inventory and order supplies for classrooms and teacher use; monitor and manage related operating budgets
• Complete ad hoc projects at the discretion of the head of school and the leadership team
• Participate in the student arrival and dismissal process
• Be willing to initiate or participate in programs based on interests
• Attend staff meetings and trainings during annual staff orientation and throughout the school year

Skills & Qualifications

• An associate’s degree and/or three or more years of experience providing administrative support, preferably in a school setting
• Excellent organizational skills with the ability to prioritize a multitude of tasks by volume and urgency
• Project management skills in implementing complex programs and handling a budget
• Ability to be detail-oriented and resourceful
• Strong verbal and written communication skills
• Ability to keep information in the strictest of confidence
• Ability to interact with students, families, faculty, staff, school leadership, and visitors in a friendly and professional manner
• Experience working with diverse groups of students, families, colleagues, and community members
• Awareness of diversity, equity, and inclusion trends in the workplace, and preferably in education
• Software proficiencies: Apple and Microsoft Office operating systems, Google Suite, and Adobe Creative Suite; experience with student information systems a plus
• Ability to lift 25 lbs

Equal Opportunity Statement

Bertschi School is an equal opportunity employer seeking a more culturally diverse workplace. Bertschi School welcomes faculty and staff from various backgrounds of race, color, creed, national or ethnic origin, socio-economic status, gender, sexual orientation, or disability.