Print & Document Specialist - Tulsa, OK

Xerox; Broken Arrow (OK); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

401k

Paid time off

Job summary

Xerox Holdings Corporation in Oklahoma seeks a high‑energy Print Buyer to oversee production, vendor management, and execution of high‑volume commercial prints on site with a hybrid schedule.

You will manage RFPs, supplier quotes, proofs, and on‑campus installations, ensuring on‑time, on‑budget delivery and brand standards. Strong English, 2–5 years in print buying or signage, and proven vendor management are required.

Qualifications

• Excellent spoken and written English required.
• 2–5 years of experience in print buying, production management, or signage installation.
• Extensive experience with commercial printers and mail houses.
• Proven track record managing external vendors to high standards.
• Ability to read floor plans, elevations, and complex print specifications.

Responsibilities

• Manage the RFP process and obtain competitive quotes for print projects.
• Oversee production of traditional marketing collateral and large-format prints.
• Serve as primary contact for vendors and ensure quotes, lead times, and quality promises.
• Coordinate end-to-end production, proofs, and on-campus installations.
• Proactively track orders, verify specs, and resolve roadblocks for mail drops and installs.
• Conduct on-site inspections and press checks to ensure color accuracy and quality.
• Approve final invoices against quotes and maintain budget integrity.

Skills

English fluency

Print buying

Vendor management

Project coordination

Cost estimation

Job description

About Xerox Holdings Corporation

For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we’ve expanded into software and services to sustainably power the hybrid workplace of today and tomorrow. Today, Xerox is continuing its legacy of innovation to deliver client‑centric and digitally‑driven technology solutions and meet the needs of today’s global, distributed workforce. From the office to industrial environments, our differentiated business and technology offerings and financial services are essential workplace technology solutions that drive success for our clients. At Xerox, we make work, work. Learn more about us at www.xerox.com.

Position Overview

We are looking for a high‑energy, relentless Print Buyer to oversee the production, vendor management, and execution of both high‑volume commercial prints. This isn't a "sit behind a desk and send emails" role. We need a person who is focused on quality, deadlines, and budgetary precision—someone who takes personal ownership of everything from a 10,000‑piece direct mail campaign to a custom‑fabricated building wrap. It is expected that you will be on‑site at least three days per week, engaging with clients and supervising the project.

You will be part of an international team and must be able to function independently in this hybrid role. You will be the primary bridge between our creative team and our external vendors, ensuring that every deliverable—whether it’s a brochure in a student’s hand or a graphic bolted to a wall—is delivered on time, on budget, and up to standard.

Key Responsibilities

• Full‑Spectrum Sourcing "Quoting: Manage the RFP process for diverse project types. You will solicit competitive quotes for standard commercial print (brochures, viewbooks, stationery) and large‑format environmental graphics and custom installations.
• Commercial Print Oversight: Manage the production of traditional marketing collateral. This includes selecting the right paper stocks, supervising offset and digital runs, and ensuring finishing touches (folding, binding, die‑cutting) meet brand standards.
• Aggressive Vendor Management: Act as the primary point of contact for a diverse roster of suppliers. You are responsible for holding vendors accountable to their initial quotes, lead times, and quality promises.
• End‑to‑End Project Oversight: Manage the full lifecycle of production, including material sourcing, reviewing digital and physical proofs, and coordinating complex on‑campus installations.
• Proactive Problem Solving: Don’t wait for a delay to happen. You should be on the phone daily, tracking orders, verifying specs, and pre‑emptively clearing roadblocks for both mail drops and site installs.
• Quality Control & Press Checks: Conduct on‑site inspections for installations and press checks for critical print runs. If a color profile is off or a registration is fuzzy, you’re the one who catches it and demands a fix.
• Financial Integrity: Review and approve final invoices against original quotes. You ensure there are no "hidden fees" and that the project stays strictly within the approved budget.

Required Skills & Traits

• The "Pitbull" Mentality: You possess a fierce sense of urgency. You aren't afraid to pick up the phone and have tough conversations with suppliers to ensure our projects stay on track and on budget.
• Technical Print Expertise: Deep knowledge of offset and digital printing, ink‑to‑paper behavior, and finishing techniques, alongside an understanding of large‑format substrates (vinyl, acrylic, dibond, etc.).
• Analytical Estimating: Ability to look at a project spec—whether it's a 32-page catalog or a wayfinding system—and know what it should cost. You negotiate from a position of technical knowledge.
• Logistics & Distribution Mastery: Ability to juggle dozens of concurrent projects, from coordinating mail‑house deliveries to managing multi‑day installation crews.
• Radical Transparency: You keep meticulous records and provide concise updates so stakeholders are never left wondering about a project’s status or spend.

Qualifications

• Exceptional proficiency in spoken and written English skills.
• 2–5 years of experience in print buying, production management, or signage installation.
• Extensive experience working with commercial printers and mail houses.
• Proven track record of managing external vendors and holding them to high standards.
• Ability to read floor plans, technical elevations, and complex print production specifications.
• Experience navigating the unique logistical challenges of a large‑scale campus or corporate environment.

What We Offer

• Competitive compensation (hourly compensation and applicable overtime).
• Comprehensive benefits offerings (including medical, dental, vision, and life insurance).
• Retirement plan - 401k.
• Paid holidays, personal choice days and paid time off.
• A culture that offers flexibility and a healthy work‑life balance.