Print Production Scheduler & Procurement Coordinator

4over; Elgin (IL); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a Production Scheduler & Procurement Coordinator to optimize production schedules and support procurement activities. This role is crucial for ensuring timely delivery and efficient workflow across the plant. Candidates should possess strong knowledge of wide-format print production processes and have a proven track record in scheduling. The position offers a dynamic work environment with opportunities for continuous improvement and collaboration across departments. Join a team that values innovation and efficiency in the fast-paced printing sector.

Benefits

Health and Life Insurance

401(k) Retirement Plan

9 Paid Holidays

Accumulating PTO

Qualifications

• 3-5 years of experience in production scheduling in printing.
• Advanced proficiency in scheduling software and productivity tools.

Responsibilities

• Create and maintain production schedules based on customer requirements.
• Collaborate with department leads to coordinate workflow.

Skills

Production Scheduling

Process Improvement

Communication Skills

Time Management

Education

Bachelor's Degree in Business Administration

Experience in Production Management

Tools

PrintFlow Dynamic Scheduling

Microsoft Office Suite

Job description

At Hopkins, we blend cutting-edge technology with deep industry expertise to redefine excellence in the wide format print sector. Our commitment to innovation and efficiency is unwavering, and we're on the lookout for top talent to enhance our team.

Summary :

The Production Scheduler & Procurement Coordinator is primarily responsible for developing, maintaining, and optimizing production schedules to ensure efficient workflow across the plant. The role also supports procurement activities to guarantee material availability for scheduled jobs. This position is central to meeting customer delivery expectations by coordinating production planning, collaborating with department leads, managing job priorities, and using tools such as PrintFlow Dynamic Scheduling.

Schedule :

1st shift, eight or more hours per day, five or more days per week based on business needs. Primary schedule will be 8:00 AM – 4:30 PM, Monday-Friday, or similar. This is an on-site position requiring the employee to be present physically. Training may occur on other shifts.

Salary Range: $60,000 to 80,000 Annually

Compensation Commensurate With Experience.

At this time, we are not engaging with agencies or third-party recruiters. Thank you for your understanding.

Essential Duties and Responsibilities include the following:

Scheduling Responsibilities (Primary)

• Create, maintain, and adjust detailed daily, weekly, and long-term production schedules based on customer requirements, resource availability, and operational capacity.
• Collaborate closely with prepress, press, finishing, and shipping leads to coordinate cross-departmental workflow.
• Act as the primary user and administrator of PrintFlow Dynamic Scheduling software.
• Monitor job progress, proactively resolve schedule conflicts, and identify production bottlenecks.
• Allocate personnel and materials to meet changing priorities and production targets.
• Manage outsource projects, including Turnkey services, by coordinating schedules, maintaining vendor communication, and ensuring service levels and deadlines are met.
• Serve as the primary contact for outsource vendors, overseeing performance, resolving issues, and ensuring alignment with production needs.
• Lead or contribute to continuous improvement initiatives focused on reducing downtime and optimizing scheduling processes.
• Communicate real-time schedule updates clearly to internal teams including customer service and sales.
• Others as assigned.
  
  

Procurement Responsibilities (Supportive)

• Support material availability by verifying purchase requisitions and coordinating with the inventory team.
• Issue and track purchase orders as needed; confirm specs, lead times, and delivery schedules.
• Work with vendors to resolve material shortages or delays that impact the production schedule.
• Assist in monitoring supplier performance and compliance with quality and regulatory standards.
• Maintain accurate records related to procurement and materials for scheduled production jobs.
• Others as assigned.
  
  

For an extensive list of responsibilities, duties and physical demands/work environment please refer to the attached Job Description.

Experience And Qualifications

EDUCATION, LICENSES, CERTIFICATIONS, EXPERIENCES:

• Three (3) to five (5) years’ experience of production scheduling in printing.
• Bachelor’s degree or experienced in Business Administration, Production Management, Scheduling, or a related field.
• Advanced proficiency in Scheduling software (PrintFlow Dynamic Scheduling) and other productivity tools.
  
  

CRITICAL KNOWLEDGE, SKILLS, AND ABILITIES REQUIREMENTS:

• Strong knowledge of wide-format print production processes.
• Proactively identify and recommend process improvements to enhance efficiency, reduce waste, and support operational excellence.
• Effectively communicate orally with all members of the internal organization as well as external customers.
• Adaptable skillset to work within a fast-paced, entrepreneurial business environment.
• Ability to work independently or in a team environment.
• Detail-oriented, accuracy focused, and organized work ethic including efficient time management skills, with proven track record of completion of tasks/assignments.
  
  

What we offer:

Health and Life Insurance-

• Medical, Dental, Vision, Life/AD&D Insurance, Disability, and Flexible Spending Accounts (FSAs) for Health Care and Dependent Care
• 4over pays 100% of the employee’s premium for his/her Basic Life/AD&D Insurance in the amount of 1x the employee's annual salary, up to Five Hundred Thousand Dollars.
• Coverage will be effective on the 1st of the month following 1 month of continuous regular full-time employment
  
  

401(k) Retirement Plan

• New employees are eligible to enroll the first of the month, following 1 month of employment
• Semi-annual open enrollment (January 1st and July 1st)
• Discretionary employer match; typically, 50% of employee deferrals up to 6% of compensation
• Immediate Vesting
  
  

Holidays and PTO

• 9 Paid Holidays
• Accumulating PTO to be used after 90-days of continuous and active full-time service
  
  

Hopkins-Elgin is an Equal Opportunity employer. It provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, national origin, age, religion, disability, or any other legally protected status and takes affirmative action to recruit, employ, train, and promote qualified minorities, women, covered veterans, and individuals with disabilities.