Principals Secretary

Greece Central School District; United States; On-site; USD 23,000 - 33,000; Full time

Job summary

Greece Central School District seeks an Office Clerk II to support the Principal and Assistant Principal. The role involves handling phone, email, and in-person communications with students, families, and staff, and coordinating calendars and school-wide mailings.

Successful candidates will have a high school diploma or equivalent, with options for an Associate's degree or 60 credits, or two years of clerical experience. fingerprinting and NYSED clearances apply.

Qualifications

• High school diploma or equivalent.
• Associate's degree or 60 college credits.
• Two years full-time or part-time clerical/secretarial experience.
• Equivalent education/experience per above options.

Responsibilities

• Provide administrative and clerical support to the Principal and Assistant Principal.
• Serve as main contact for students, families, staff, and visitors via phone, email, and in person.
• Coordinate calendars, meetings, and school communications.
• Manage school-wide mailings and census documentation.
• Oversee ordering, purchasing and inventory of office and classroom supplies.
• Collaborate with District Finance on budgets and purchasing timelines.
• Assist with school events and family engagement activities.
• Maintain confidentiality of sensitive records.
• Support onboarding and substitute coverage as needed.
• Perform other duties as assigned.

Skills

Interpersonal communication

Verbal communication

Written communication

Organization

Time management

Multitasking

Phone/email/in-person professionalism

Clerical experience

Education

Associate's degree or 60 college credits

Two years clerical/secretarial experience

Job description

The Greece Central School District believes that all students benefit from a culture where diversity, inclusion, and equity with excellence are valued. Greece Central School District welcomes stakeholders who can collaborate with other staff to ensure that our policies, regulations, practices, programs and services promote equity, inclusion, and diversity.

Salary: $20.50/Hour Minimum

• AGCEP Contract
• Bargaining Unit: AGCEP
• Report Times: 7:30 am to 3:30 pm
• Daily Hours: 8 (7.5 paid)
• Work Year: 49 weeks
• Supervisor: Principal
• Civil Service Title: Office Clerk II (Competitive HELP)

Minimum Requirements

Graduation from high school or possession of an equivalency diploma, plus EITHER:

• (A) Graduation with an Associate's degree or successful completion of at least sixty (60) credit hours from a college or university; OR,
• (B) Two (2) years paid full-time or its part-time equivalent office clerical or secretarial experience*; OR,
• (C) An equivalent combination of education and experience as defined by the limits of (A) and (B) above.

NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee.

*Experience as a Teller, Cashier or Sales Clerk will not be considered appropriate experience for the purposes of these minimum qualifications.

Desired Qualifications

• Strong interpersonal, verbal, and written communication skills;
• Exceptional organizational, time management, and multitasking abilities;
• Skilled in managing phone, email, and in-person interactions with professionalism, courtesy, and respect;
• Demonstrated initiative and the ability to work independently in a fast-paced environment;
• Committed to producing high-quality, accurate, and efficient work;
• Previous clerical, administrative, or secretarial experience in a professional setting.

Position Summary/Responsibilities

• Provide comprehensive administrative and clerical support to the Principal and Assistant Principal;
• Serve as the primary point of contact for students, families, staff, and visitors by managing phone, email, and in-person communications with professionalism and courtesy;
• Coordinate and maintain administrative calendars, meetings, appointments, and school communications;
• Prepare, organize, and distribute school-wide mailings, including summer mailings, census documentation, assessment reports, report cards, and other communications throughout the school year;
• Manage the ordering, purchasing, and inventory of office and classroom supplies, including purchases through the Central Stores Department;
• Collaborate with the District Finance Team to monitor budgets, process purchase orders, and ensure timely follow-up on purchases;
• Assist with planning and coordinating school events, family engagement activities, and student support initiatives;
• Maintain strict confidentiality when handling sensitive student and staff records, custody agreements, and other confidential information;
• Perform additional administrative duties as assigned, including preparing new employee and student onboarding packets, coordinating substitute coverage, and maintaining emergency contact information;
• Other duties as assigned.

Questions regarding this posting should be directed to:

Name: Kristin Tsang

Title: School Principal

Email: [e-mail]

All new employees must be fingerprinted and cleared for employment through the NYSED before employment begins.

The Greece Central School District does not discriminate on the basis of sex, race, color, religion, national origin, political affiliation, sexual orientation, marital status, ancestry, age, disability, or any other status protected by law.