Principals Secretary

Greece Central School District; City of Rochester (NY); On-site; USD 23,000 - 33,000; Full time

Job summary

Greece Central School District is seeking an Office Clerk II to provide essential administrative support to the Principal and Assistant Principal. You will be the primary contact for students, families, staff, and visitors, handling calls, emails, and in-person inquiries with professionalism.

You will manage calendars, assist with school communications, and oversee mailings and purchases, while maintaining confidentiality and supporting events and student programs.

Qualifications

• High school diploma or GED; plus either an associate degree or 60 college credits.
• Or two years of full-time clerical or secretarial experience.
• Equivalent mix of education and experience per the above.

Responsibilities

• Provide administrative support to the Principal and Assistant Principal.
• Serve as primary contact for students, families, staff, and visitors.
• Coordinate and maintain administrative calendars, meetings, and school communications.
• Prepare, organize, and distribute school-wide mailings and census documents.
• Manage ordering, purchasing, and inventory of office and classroom supplies.

Skills

Interpersonal skills

Verbal communication

Written communication

Organizational skills

Multitasking

Customer service

Education

Associate degree or 60 credits

Two years clerical experience

Job description

The Greece Central School District believes that all students benefit from a culture where diversity, inclusion, and equity with excellence are valued. Greece Central School District welcomes stakeholders who can collaborate with other staff to ensure that our policies, regulations, practices, programs and services promote equity, inclusion, and diversity.

Salary: $20.50/Hour Minimum

AGCEP Contract

Bargaining Unit (click here for contracts): AGCEP

Report Times: 7:30 am to 3:30 pm

Daily Hours: 8 (7.5 paid)

Work Year: 49 weeks

Supervisor: Principal

Civil Service Title: Office Clerk II (Competitive HELP)

Minimum Requirements

• Graduation from high school or possession of an equivalency diploma, plus EITHER:
• Graduation with an Associate's degree or successful completion of at least sixty (60) credit hours from a college or university; OR,
• Two (2) years paid full-time or its part-time equivalent office clerical or secretarial experience*; OR,
• An equivalent combination of education and experience as defined by the limits of (A) and (B) above.
• Experience as a Teller, Cashier or Sales Clerk will not be considered appropriate experience for the purposes of these minimum qualifications.

NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee.

Desired Qualifications

• Strong interpersonal, verbal, and written communication skills;
• Exceptional organizational, time management, and multitasking abilities;
• Skilled in managing phone, email, and in-person interactions with professionalism, courtesy, and respect;
• Demonstrated initiative and the ability to work independently in a fast-paced environment;
• Committed to producing high-quality, accurate, and efficient work;
• Previous clerical, administrative, or secretarial experience in a professional setting.

Position Summary/Responsibilities

• Provide comprehensive administrative and clerical support to the Principal and Assistant Principal;
• Serve as the primary point of contact for students, families, staff, and visitors by managing phone, email, and in-person communications with professionalism and courtesy;
• Coordinate and maintain administrative calendars, meetings, appointments, and school communications;
• Prepare, organize, and distribute school-wide mailings, including summer mailings, census documentation, assessment reports, report cards, and other communications throughout the school year;
• Manage the ordering, purchasing, and inventory of office and classroom supplies, including purchases through the Central Stores Department;
• Collaborate with the District Finance Team to monitor budgets, process purchase orders, and ensure timely follow-up on purchases;
• Assist with planning and coordinating school events, family engagement activities, and student support initiatives;
• Maintain strict confidentiality when handling sensitive student and staff records, custody agreements, and other confidential information;
• Perform additional administrative duties as assigned, including preparing new employee and student onboarding packets, coordinating substitute coverage, and maintaining emergency contact information;
• Other duties as assigned.

Questions Regarding This Posting Should Be Directed To

Name: Kristin Tsang

Title: School Principal

Email: [e-mail]

All new employees must be fingerprinted and cleared for employment through the NYSED before employment begins.

The Greece Central School District does not discriminate on the basis of sex, race, color, religion, national origin, political affiliation, sexual orientation, marital status, ancestry, age, disability, or any other status protected by law.