Principal Support Specialist — High School Office

Newton North High School; Newton (MA); On-site; USD 64,000 - 84,000; Full time

Job summary

Newton Public Schools is seeking an Administrative Executive Assistant to the High School Principal at Newton North High School. The role provides comprehensive administrative support, manages the principal’s calendar, and coordinates a large high school office with up to 400 staff.

You will handle confidential records, hiring requisitions, staff training, data reporting, and multiple workflows, while delivering excellent customer service and accurate communications.

Qualifications

• Five or more years of administrative office experience, preferably in a public school system.
• Thorough knowledge of office procedures, practices and terminology.
• Knowledge of school department and city procedures.
• Understanding of education systems.
• Familiarity with accounting principles and procedures.
• Proficiency with computer software applications.
• Ability to handle staff, students and the public with tact.
• Ability to compose correspondence and manage multiple tasks.

Responsibilities

• Manages the Principal’s calendar, correspondence and meetings.
• Provides customer service and relays information on policies and procedures.
• Responds tactfully to citizen complaints.
• Oversees personnel issues for High School up to 400 employees.
• Prepares hiring requisitions for personnel, payroll, and attendance.
• Handles confidential staff and student matters discreetly.
• Creates and maintains personnel files and reports.
• Assists in hiring office staff and mentors clerical staff (14-20).
• Ensures timely completion of assignments and coverage as needed.
• Maintains attendance records and supports workflow management.
• Develops new systems to enhance school/office efficiency.
• Processes CORI/SORI applications and supports safety committees.

Skills

Five or more years of administrative o

Office procedures and terminology

Customer service and interpersonal

Notetaking and meeting support

Ability to compose correspondence

Problem solving with minimal guidance

Data handling and confidentiality

Project management tools (Asana, Trelo

Excellent written and oral comms

Strong organizational skills

Education

Associate degree

Bachelor’s degree

Tools

Asana

Trello

Job description

Newton Public Schools is seeking an Administrative Executive Assistant to the High School Principal at Newton North High School. The role provides comprehensive administrative support, manages the principal’s calendar, and coordinates a large high school office with up to 400 staff.

You will handle confidential records, hiring requisitions, staff training, data reporting, and multiple workflows, while delivering excellent customer service and accurate communications.