Copy Of Secretary

Applitrack; Milton (NH); On-site; USD 38,000 - 48,000; Full time

Job summary

Applitrack is seeking a School Secretary at Nute Middle High School to provide confidential administrative support to the principal and staff. The role includes composing documents, managing the calendar, coordinating events, and handling communications with students, parents, and district personnel.

The position requires strong organizational skills, proficiency with Word, Excel, PowerPoint and Outlook, and a professional, confidential approach to sensitive information.

Qualifications

• Graduation from high school or equivalent; college coursework preferred.
• Experience with office procedures and confidential records.
• Familiarity with standard office software and filing systems.

Responsibilities

• Compose documents and notices for principal or staff.
• Prepare, copy and distribute notices and correspondence.
• Maintain principal’s calendar and coordinate department events.
• Attend meetings and communicate information to staff, students and parents.
• Answer telephone calls and provide information and assistance.

Skills

Organizational skills

Time management

Confidentiality

Verbal and written communication

Problem solving

Multitasking

Team collaboration

Education

High school diploma

College coursework in business/office procedures

Associates or Bachelor’s degree preferred

Tools

Word

Excel

PowerPoint

Outlook

Job description

Secretary

Location

Nute Middle High School

Position Purpose

Under the direct supervision of a school principal, to provide a wide variety of complex and confidential administrative and secretarial support, communicating information to school district employees, students, parents and others as required, and to assist in ensuring compliance of department/program activities with legal, administrative and district policy requirements.

Essential Functions:

• Composes documents (e.g., correspondence, bulletins, reports) for principal or other staff for the purpose of requesting or providing information, confirming events, etc.
• Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees, students, parents, and others regarding activities, events or other work-related matters.
• Assists in coordinating activities and functional responsibilities related to subject areas.
• Attends related meetings as assigned for the purpose of conveying and/or gathering information required to perform functions.
• Assists in maintaining the daily/weekly/monthly calendar of the principal for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc.
• Assists in planning and scheduling department events and activities, and maintaining calendar of department events
• Assists in overseeing workload of the Principal for the purpose of maximizing efficiency and meeting operational requirements.
• Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Answers telephone calls, and provide information and assistance to callers.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the department.

Note:

The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Knowledge, Skills and Abilities

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed for position.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, the Internet, Outlook, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.
• Knowledge of laws and regulations, District policies and procedures, principles, guidelines, and best practices related to department (e.g., Pupil Services, Human Resources, Facilities and Business).

Physical and Mental Demands, Work Hazards

• Works in standard office and school building environments.
• *See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.

Qualification Profile

Hence providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

• Graduation from high school.
• College level course work in business, word processing, and office procedures preferred.
• Associates or Bachelor's degree preferred.
• Successful experience with office management in related area preferred.