Principal's Administrative Secretary (Middle School)

Illinois School District U-46; South Elgin (IL); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Benefit and Pension eligible

Job summary

Illinois School District U-46 is seeking a Middle School Principal Secretary to provide comprehensive administrative support to the building principal. The role requires managing calendars, handling communications with district stakeholders, and maintaining confidential files with strict discretion.

The ideal candidate has 5 years of secretarial experience, strong Microsoft Office and Google Apps skills, and familiarity with student information systems like Infinite Campus.

Qualifications

• Five (5) years of secretarial experience, preferably in an educational setting.
• Working knowledge of Microsoft Office suite and Google applications.
• Ability to manage multiple concurrent projects, setting priorities to meet assigned timelines.
• Familiar with online student information systems (i.e. Infinite Campus) preferred.

Responsibilities

• Schedule and coordinate calendars, meetings, and appointments for the Administrator on a daily basis.
• Prioritize tasks to meet timelines on a variety of projects (as assigned).
• Screen phone calls, greet and direct office visitors; assist and support staff.
• Organize department files, prepare bank deposits, deposit monies, write checks with documentation for payments, prepare for yearly financial audits.
• Maintain verifiable department inventory reports and order supplies as needed.
• Facilitate the efficient placement of substitutes.
• Serve as timekeeper to ensure timely and accurate absence management or workforce data processing.
• Lead and/or participate with student registration and enrollment.
• Prepare, update, and/or maintain confidential student and/or department files.
• Schedule and coordinate all functions to ensure proper preparation of events.
• Other duties as assigned.

Skills

Secretarial experience

Multitasking

Organizational skills

Professional communication

Education

High School diploma

Tools

Microsoft Office

Google Applications

Microsoft Word

Microsoft Excel

Infinite Campus

Job description

Illinois School District U-46 is seeking a Middle School Principal Secretary to provide comprehensive administrative support to the building principal. The role requires managing calendars, handling communications with district stakeholders, and maintaining confidential files with strict discretion.

The ideal candidate has 5 years of secretarial experience, strong Microsoft Office and Google Apps skills, and familiarity with student information systems like Infinite Campus.