Principal Administrative Business Partner

eTeam; South San Francisco (CA); On-site; USD 120,000 - 150,000; Full time

Job summary

Genentech in South San Francisco seeks an experienced executive administrator to support senior leaders, manage complex schedules across time zones, and coordinate high-profile meetings and events. You will draft communications, handle onboarding logistics, and supervise vendor engagements.

The role requires 5–7 years of admin/ops experience, familiarity with Genentech tools, and a commitment to confidentiality. BS/BA preferred; Roche/Genentech experience is a plus.

Qualifications

• 5–7 years of administrative, operations or project management experience.
• Experience in pharmaceutical/biotech industry preferred.
• Previous Roche/Genentech experience preferred.
• Experience handling confidential information.
• Experience training others in systems and processes is a plus.
• Proven track record of meeting objectives and goals.
• Ability to coordinate work across functional groups and prioritize.
• Knowledge of Genentech tools and confidentiality best practices.

Responsibilities

• Manage complex scheduling across multiple time zones for senior leaders.
• Plan and execute large meetings, including offsites and global events.
• Design agendas and distribute meeting materials; maintain rolling agendas.
• Coordinate onboarding logistics and relocation for new hires.
• Draft communications on behalf of managers and teams.
• Manage vendor, speaker engagements, contracts and payments.
• Lead space planning and team placement initiatives with leadership.
• Train staff on Genentech cSuite tools and intranet systems.
• Maintain high levels of confidentiality and professional discretion.

Skills

Executive support

Scheduling coordination

Cross-team collaboration

Confidentiality

Event planning

Communication

Time zone management

Vendor/contracts management

Training staff

Problem solving

Education

BS/BA degree

Tools

Gmail

GCal

GSheets

GSlides

GMeet

Zoom

Trello

MS Office

Job description

Proprietary – For Roche Internal Use Only March 7, 2025

Genentech,

• Ability to independently manage complex scheduling with a possibility of various time zones and manage various top management levels of internal and external stakeholders with a high level of confidentiality
• Expert knowledge of available Genentech IT systems (ex: cSuite, collaboration tools)
• Manage the scheduling of senior committee meetings, global summits and department offsites (all staff, leadership teams, cross functional meetings)
• Lead the planning, organization, and execution of large-scale meetings that might entail the added complexity of managing schedules across multiple time zones with internal and/or external key stakeholders
• Partner with manager or assigned lead to design agenda & manage the distribution of all meeting materials and manage rolling agendas for standing committee or team meetings
• In collaboration with Strategic Event Services, drive the planning and execute all large department-wide offsites and/or onsites, including but not limited to: Global Town Halls,
• Independently lead the planning & execution of meetings at Congress events, Global setting, contract management)
• Draft email communications on behalf of manager, team, department, leader, etc
• Partner with leaders to plan communication strategy for internal department communications
• Partner with the communications team to track, manage, prepare, support various communication and engagements. distribute information, oversee maintenance)
• Coordinate collecting and implementing feedback for communications when applicable
• Manage overall space planning process (serve as thought partner for strategy for team placement, present to leadership team, serve as main project manager)
• Partner with leader(s) to create team agreements
• Serve as thought partner with leadership to assess employee engagement, gauge informal pulse checks, share ideas for enhancing engagement
• Manage complex candidate/interview process
• Manage administrative components and logistics of onboarding including overseeing first 30 days checklist and relocation
• Serve as external stakeholder connector
• Keep up-to-date on cSuite changes and organize trainings for team and/or other admins
• In some cases, take on the role of Admin Lead
• Process and manage vendor/speaker engagements, contracts and payments, etc.,

Functional Job Responsibilities: (30% specific to the role)

• Items specific to the role

Required Skills and Qualifications:

• 5-7 years related administrative, operations or project management experience (experience gained in the pharmaceutical/biotech industry is strongly preferred)
• Previous work experience in Roche/Genentech is strongly preferred
• Previous experience must include responsibilities for managing confidential information
• Previous experience training other staff in company or departmental systems, processes, and other general or administrative tools is strongly preferred
• Proven track record of meeting or exceeding objectives and goals
• Ability to plan, coordinate, organize and prioritize work within and across functional groups and execute strategically. May take lead role in the assessment and coordination of work flow among team members
• Actively creates a collaborative and productive climate. Ensures ideas, opinions and the expertise of others are elicited when making decisions that impact overall group, actively seeks and integrates input from other parts of the organization, resolves complex issues and conflict
• Exercises judgment and discretion of highly sensitive and proprietary information
• Oversees and promotes accuracy and attention to detail of work systems and procedures, fosters a continuous improvement mindset
• Based on breadth of experience, skills and strategic context, drives the decision making process independently
• In depth knowledge of cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, gMeet, Zoom) Actively seeks to inform, promote and instruct others with innovative tools that enhance efficiency and productivity
• Familiarity with Genentech organization strongly preferred
• BS/BA degree or equivalent industry experience

Requirements

Soft skills- Emotional intelligence, discretion and confidentiality, and proactivity. Thinking ahead and solving problems before they turn into bigger issues. Speaking and writing in a polite, direct, and professional way with all types of people with accuracy.

Hard/technical skills-In depth knowledge of Microsoft Office (Powerpoint, Excel and Word), cSuite Tools(including gMail, gCal, gSheets, gSlides, Trello, gMeet, ZOOM) and able to provide instruction or training to others as needed

Minimum years of experience- 5-7 years supporting Senior Level Executive )Sr. Director and above (VP and above preferred

Education requirements BS/BA in related field