Team Management Partner

Roche Holding AG; Tucson (AZ); On-site; USD 75,000 - 95,000; Full time

Job summary

Roche Holding AG in Tucson is seeking a Team Management Administrative Partner to provide proactive administrative support to Global Quality & Regulatory staff across sites. You will manage calendars, coordinate travel, prepare meetings and materials in German and English, and ensure compliance with SOPs and safety guidelines.

The role participates in a Community of Practice for Administrative staff, drives process improvements, and collaborates with internal and external stakeholders to

Responsibilities

• Administrative Support for the Team (80%)
• Provide comprehensive, proactive and professional assistance to the Global Q&R organization to ensure achievement of organizational goals and a productive environment
• Observance of and compliance with regulatory, operational as well as legal requirements (organizational instructions, SOPs, occupational safety, environmental protection, guidelines, etc.)
• Situational and selective assistance with various / area-specific topics
• Taking up complex issues and finding solutions
• Appointment management and administration of the calendar, considering urgency and relevance as required
• Administration of different communication channels and tools
• Planning, organization and accounting of travel management
• Prompt recording of all data that occurs in the context of time recording / accounting
• Take charge [independently] of the ordering process from requesting quotes to reviewing and approving the invoice
• Preparation, execution and wrap-up of meetings with internal and external stakeholders (agenda, documentation, tracking of action items)
• Support in event management (e.g. events, internal and external workshops, etc.)
• Guest and visitor management: organizational preparation of visits of relevant Roche representatives or external guests (e.g. Catering, order, meeting rooms set up, ad-hoc support on site)
• Preparation of subject-specific content/documents (e.g. presentations, internal departmental communications, evaluations, decision memos, key notes) in German and English using standard IT tools.
• Contact person for P&C topics (e.g. Interview set up, on/off boarding, badge/access management, training officer, mentoring/coaching) as well as common tools (e.g. Workday, Cornerstone, OnePortal)
• With self-conception, day-to-day business is conducted in a business management manner, taking into account budget, time and costs. (e.g. process optimization / CIP, cost center monitoring, bid comparisons)

Job description

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Position

The Opportunity:

Customers are more empowered than ever, with more data to support their decision making, and lower barriers to switching loyalties. This has created an imperative for us to structure and build our organization around our customers to ensure we listen and understand their needs and respond at speed. In turn, Global Quality and Regulatory is transforming its operating model, ways of working and mindsets to better align, partner with and serve the Diagnostics business areas and fellow global and group functions.

As part of this transformation, a new role has been created, Team Management Administrative Partner. This role is responsible for supporting Global Q&R Employees at each site by providing comprehensive, proactive and professional assistance and support of administrative tasks. Additionally, this role will be a part of the Community of Practice (CoP) for our Administrative staff where the focus is to enable Management Partners to operate at their highest efficiency, being responsive to change and fit for the future.

Responsabilities:

Administrative Support for the Team (80%)

• Provide comprehensive, proactive and professional assistance to the Global Q&R organization to ensure achievement of organizational goals and a productive environment
• Observance of and compliance with regulatory, operational as well as legal requirements (organizational instructions, SOPs, occupational safety, environmental protection, guidelines, etc.)
• Situational and selective assistance with various / area-specific topics
• Taking up complex issues and finding solutions
• Appointment management and administration of the calendar, considering urgency and relevance as required
• Administration of different communication channels and tools
• Planning, organization and accounting of travel management
• Prompt recording of all data that occurs in the context of time recording / accounting
• Take charge [independently] of the ordering process from requesting quotes to reviewing and approving the invoice
• Preparation, execution and wrap-up of meetings with internal and external stakeholders (agenda, documentation, tracking of action items)
• Support in event management (e.g. events, internal and external workshops, etc.)
• Guest and visitor management: organizational preparation of visits of relevant Roche representatives or external guests (e.g. Catering, order, meeting rooms set up, ad-hoc support on site)
• Preparation of subject-specific content/documents (e.g. presentations, internal departmental communications, evaluations, decision memos, key notes) in German and English using standard IT tools.
• Contact person for P&C topics (e.g. Interview set up, on/off boarding, badge/access management, training officer, mentoring/coaching) as well as common tools (e.g. Workday, Cornerstone, OnePortal)
• With self-conception, day-to-day business is conducted in a business management manner, taking into account budget, time and costs. (e.g. process optimization / CIP, cost center monitoring, bid comparisons)

Project management (10%)

• Active collaboration in organizational and group projects, as a project member
• Monitoring and communication of the results
• Use of current IT tools for project management

Strategic support (10%)

• Contribute, drive and implement departmental goals / vision / strategy
• Carry impulses with self-conception into the management group (e.g. tools, working methods)
• Actively participate in the organization’s New Ways of Working by acting as role-model for Agile Leadership behaviors, as well as for our culture, mindset & behavior as defined in the Roche Operating Principles. Modeling behaviors to support the organization’s transformation to new, more Agile Ways of Working (e.g. new decision making/governance practices, collaboration)
• Actively engage and participate in the Community of Practice for the strategic management partner community of practice
• Break down silos and improve working effectiveness as an ‘integrator’ across the organization asneeded; in particular through collaboration with other Network and Chapters Leaders and stakeholders to resolve escalated bottlenecks and dependencies, as well as rebalance