Principal Administrative Business Partner

Spectraforce Technologies, Inc.; South San Francisco (CA); Presencial; USD 120.000 - 180.000; Jornada completa

Descripción de la vacante

Spectraforce Technologies, Inc. seeks a Principal Administrative Business Partner in South San Francisco to independently manage complex scheduling across multiple time zones and support senior executives with utmost confidentiality.

The role involves planning large meetings, coordinating events, preparing materials, and driving internal communications. It is an onsite, 12-month assignment based at 1 DNA Way, South San Francisco.

Formación

• 5–7 years in administrative/operations support or project coordination.
• Experience supporting senior executives preferred, with confidentiality.
• Experience training staff on systems and processes is a plus.

Responsabilidades

• Manage complex scheduling across multiple time zones with discretion.
• Maintain executive-level calendars and coordinate meetings with senior leaders.
• Oversee global meetings, offsites, town halls, and committee sessions.
• Prepare and distribute meeting materials; manage agendas and notes.
• Draft senior-level emails and communications on behalf of managers.
• Coordinate internal communications with leadership and staff.
• Maintain departmental websites and content delivery.
• Lead event logistics for large-scale conferences and vendor engagements.

Conocimientos

Executive support

Calendar management

Stakeholder management

Confidentiality

Meeting coordination

Communication

Educación

BS/BA degree or equivalent

Herramientas

G Suite tools

Microsoft Office

Zoom

Trello

GCal

Descripción del empleo

Principal Administrative Business Partner

Oct 15, 2026

Position Title: Principal Administrative Business Partner

Work Location: 1 DNA Way, South San Francisco, CA, 94080

Assignment Duration: 12 Months

Work Arrangement: Onsite

Position Summary: Ability to independently manage complex scheduling with a possibility of various time zones and manage various top management levels of internal and external stakeholders with a high level of confidentiality.

Key Responsibilities

• Ability to independently manage complex scheduling with a possibility of various time zones and manage various top management levels of internal and external stakeholders with a high level of confidentiality
• Expert knowledge of available our organization IT systems (ex: cSuite, collaboration tools)
• Manage the scheduling of senior committee meetings, global summits and department offsites (all staff, leadership teams, cross functional meetings)
• Lead the planning, organization, and execution of large-scale meetings that might entail the added complexity of managing schedules across multiple time zones with internal and/or external key stakeholders
• Partner with manager or assigned lead to design agenda & manage the distribution of all meeting materials and manage rolling agendas for standing committee or team meetings
• In collaboration with Strategic Event Services, drive the planning and execute all large department-wide offsites and/or onsites, including but not limited to: Global Town Halls, team meetings, etc
• Independently lead the planning & execution of meetings at Congress events, Global Summits, etc (venue & speaker selection, technical AV requirements, catering, agenda setting, contract management)
• Draft email communications on behalf of manager, team, department, leader, etc
• Partner with leaders to plan communication strategy for internal department communications
• Partner with the communications team to track, manage, prepare, support various communication and engagements.
• Manage departmental gSites, Spaces, websites, newsletters, etc. (collect content, distribute information, oversee maintenance)
• Coordinate collecting and implementing feedback for communications when applicable
• Manage overall space planning process (serve as thought partner for strategy for team placement, present to leadership team, serve as main project manager)
• Partner with leader(s) to create team agreements
• Serve as thought partner with leadership to assess employee engagement, gauge informal pulse checks, share ideas for enhancing engagement
• Manage complex candidate/interview process
• Manage administrative components and logistics of onboarding including overseeing first 30 days checklist and relocation
• Serve as external stakeholder connector
• Keep up-to-date on cSuite changes and organize trainings for team and/or other admins in dept
• In some cases, take on the role of Admin Lead
• Process and manage vendor/speaker engagements, contracts and payments, etc., including RFP/Vendor selection

Qualification & Experience

• 5-7 years related administrative, operations or project management experience (experience gained in the pharmaceutical/biotech industry is strongly preferred)
• Previous work experience in our organization is strongly preferred
• Previous experience must include responsibilities for managing confidential information
• Previous experience training other staff in company or departmental systems, processes, and other general or administrative tools is strongly preferred
• Proven track record of meeting or exceeding objectives and goals
• Ability to plan, coordinate, organize and prioritize work within and across functional groups and execute strategically. May take lead role in the assessment and coordination of work flow among team members
• Actively creates a collaborative and productive climate. Ensures ideas, opinions and the expertise of others are elicited when making decisions that impact overall group, actively seeks and integrates input from other parts of the organization, resolves complex issues and conflict
• Exercises judgment and discretion of highly sensitive and proprietary information
• Oversees and promotes accuracy and attention to detail of work systems and procedures, fosters a continuous improvement mindset
• Based on breadth of experience, skills and strategic context, drives the decision making process independently
• In depth knowledge of cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, gMeet, Zoom) Actively seeks to inform, promote and instruct others with innovative tools that enhance efficiency and productivity
• Familiarity with our organization strongly preferred
• BS/BA degree or equivalent industry experience
• Soft skills- Emotional intelligence, discretion and confidentiality, and proactivity. Thinking ahead and solving problems before they turn into bigger issues. Speaking and writing in a polite, direct, and professional way with all types of people with accuracy.
• Hard/technical skills-In depth knowledge of Microsoft Office (Powerpoint, Excel and Word), cSuite Tools(including gMail, gCal, gSheets, gSlides, Trello, gMeet, ZOOM) and able to provide instruction or training to others as needed
• Minimum years of experience- 5-7 years supporting Senior Level Executive )Sr. Director and above (VP and above preferred
• Education requirements BS/BA in related field