Prime Contracts Administrator

CRL Technologies, Inc.; Lexington Park (MD); Hybrid; USD 100,000 - 124,000; Full time

Job summary

CRL Technologies, Inc. in Lexington Park, MD, is seeking a Prime Contracts Administrator to manage a high-volume portfolio of CPFF, T&M, and FFP prime contracts and task orders post-award.

You will monitor funding, ceilings, and performance, coordinate with Finance, and serve as the main liaison for Contracting Officers and program managers. The role requires a Final DoD Top Secret clearance, four years of federal prime contract experience, and expertise with Deltek Costpoint and PIEE.

Qualifications

• Four (4) years of federal government prime contract administration experience.
• Experience processing incremental funding and ceiling modifications on CPFF, T&M and FFP contracts.
• Working knowledge of the FAR and DFARS, including FAR Part 43, LOF/LOC clauses, and FAR Part 4 files/closeout.
• U.S. citizen required.

Responsibilities

• Process incremental funding, ceiling, and administrative modifications on CPFF, T&M, and FFP prime contracts and task orders; review each modification against the prior version, CLIN and SLIN structure, and funding documents before acceptance; resolve discrepancies with the Contracting Officer.
• Track obligated funding, ceilings, and periods of performance by CLIN; prepare Limitation of Funds and Limitation of Cost notices for review and signature; alert program managers to thresholds and expirations.
• Maintain the contract modification log and complete official contract files for every prime contract and task order.
• Provide modification and funding data to Finance for Deltek Costpoint contract setup and updates; reconcile contract records against Costpoint and report discrepancies.
• Serve as first point of contact for program managers on contract terms, funding status, and routine actions; route price proposals to Deputy Contracts Director for coordination with Pricing and Proposals.
• Prepare routine correspondence, notices, and acknowledgments; track pending government actions and follow up with Contracting Officers and Contract Specialists.
• Open contract files and modification logs for new awards; respond to DCAA and DCMA data requests; support closeout and de-obligation reviews.

Skills

Federal contract administration

Funding/modification processing

FAR/DFARS knowledge

Citizenship requirement

Education

Bachelor's degree in business, contracts management, or a related field

Tools

Deltek Costpoint

PIEE (EDA, WAWF)

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Prime Contracts Administrator

Lexington Park, MD, US

2 days ago Requisition ID: 1417

Salary Range: $100,000.00 To $124,000.00 Annually

***Security Clearance Required: A Final DoD Top Secret Clearance***

Primary Responsibilities:

The Prime Contracts Administrator administers CRL's prime contracts and task orders after award. The position's primary responsibility is the high volume of funding, ceiling, and administrative modifications on a portfolio that is predominantly CPFF and also includes Time-and-Materials and Firm-Fixed-Price contracts. The Prime Contracts Administrator maintains the contract modification log and official contract files, provides modification data to Finance and reconciles Deltek Costpoint contract records, and is the day-to-day point of contact for Contracting Officers and CRL program managers on routine contract actions. This is a hands-on role expected to work independently on routine actions shortly after onboarding, on both classified and unclassified contracts.

• Process incremental funding, ceiling, and administrative modifications on CPFF, T&M, and FFP prime contracts and task orders; review each modification against the prior version, CLIN and SLIN structure, and funding documents before acceptance; resolve discrepancies with the Contracting Officer
• Track obligated funding, ceilings, and periods of performance by CLIN; prepare Limitation of Funds and Limitation of Cost notices (FAR 52.232-22 and 52.232-20) for review and signature; alert program managers and leadership to approaching thresholds and expirations
• Maintain the contract modification log and complete, audit-ready official contract files for every prime contract and task order
• Provide modification and funding data to Finance for Deltek Costpoint contract setup and updates; reconcile contract records against Costpoint and report discrepancies
• Serve as first point of contact for program managers on contract terms, funding status, and routine actions; route requests that require a price proposal to the Deputy Contracts Director for coordination with Pricing and Proposals
• Prepare routine correspondence, notices, and acknowledgments; track pending government actions and follow up with Contracting Officers and Contract Specialists
• Open contract files and the modification log for new awards from the proposal-to-award hand-off package; respond to DCAA and DCMA data requests; support FAR 4.804 closeout and de-obligation reviews

Preferred Education: Bachelor's degree in business, contracts management, or a related field from an accredited college or university.

Allowable Experience/Education Substitutions : Four (4) years of additional directly related federal contracts experience may be substituted for the bachelor’s degree, or an associate’s degree plus two (2) years of additional directly related federal contracts experience may be substituted for the bachelor’s degree.

Required Experience:

• Candidate must have a minimum of four (4) years of federal government prime contract administration experience.
• Candidate must have hands-on experience processing incremental funding and ceiling modifications on cost-reimbursement (CPFF) contracts, plus experience with T&M and FFP contracts.
• Candidate must have working knowledge of the FAR and DFARS, including FAR Part 43 (contract modifications), the limitation of funds and limitation of cost clauses, and FAR Part 4 contract files and closeout.
• Candidate must be a U.S. citizen.

Desired Experience:

• DoD contract experience, especially Navy or NAVAIR.
• Experience administering task orders under multiple-award IDIQ vehicles such as SeaPort NxG.
• Experience with Deltek Costpoint and PIEE (including EDA and WAWF).
• NCMA Certified Federal Contracts Manager (CFCM), or progress toward it.
• Experience administering classified contracts, including DD Form 254 requirements.

Security Clearance Required: A Final DoD Top Secret Clearance.

Estimated Travel: Occasional travel to government sites.

Location: Lexington Park, MD. Hybrid; classified work is performed on-site.

Pay Range: $100,000-$124,000. Salary will be set based on experience, education, and contractual requirements. This range represents the standard pay for this role and is just one component of CRL's compensation package.

CRL Technologies is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law.