Contract Administrator

Ifas-LLC; Washington (District of Columbia); Hybrid; USD 70,000 - 95,000; Full time

Job summary

IFAS HQ CONTRACTS in Washington, DC is seeking an experienced Contract Administrator to support the Contract Management team. The role focuses on our Federal Portfolio with DoD and civilian clients and requires hybrid work with two in-office days per week.

You will maintain organized contract and subcontract files, negotiate and draft subcontract, consulting, NDA, and teaming documents, and review agreements for key terms, risks, and compliance.

Qualifications

• Bachelor's degree in business, Contract Administration, Legal Studies, or equivalent experience.
• Minimum of 5-7 years of progressive federal contract administration experience.
• Active Secret clearance or eligibility to obtain one.

Responsibilities

• Maintain organized contract and subcontract files per policy and government regulations.
• Negotiate, prepare, and maintain subcontract, consulting, NDA, and teaming documentation.
• Review contracts and subcontracts for key terms, risks, and compliance requirements.
• Administer subcontracts: award, modifications, funding, performance periods, deliverables, insurance, and closeout.
• Process and track contract modifications, funding actions, and task-order updates; escalate potential funding or compliance issues.
• Confirm billing terms, contract type, funding limitations, and supporting documentation for FFP, T&M, and CPFF contracts.
• Coordinate with Finance, procurement, and program management on contract setup and maintenance in Deltek Costpoint, including CLINs, task orders, option years, and funding, as well as subcontract invoice questions and closeout records.
• Track subcontractor compliance: certifications, representations, and reporting.
• Support with tracking security requirements and processing applicable security documentation to support contract onboarding as needed.
• Prepare compliance reports, and status updates for stakeholders and leadership.

Skills

Negotiation

Contract management

Communication

Organization

Independent work

Cross-functional collaboration

Education

Bachelor's degree in business, Contract Administration, Legal Studies, or equivalent experience

Tools

Deltek Costpoint

Microsoft Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Contract Administrator

105000 - IFAS HQ CONTRACTS Washington, DC, US

2 days ago Requisition ID: 2175

Salary Range: $70,000.00 To $95,000.00 Annually

We are seeking an experienced Contract Administrator to support our Contract Management team.

This role supports the Contract's Director with administration of our Federal Portfolio spanning 47 active Contracts and Contract vehicles for DoD and civilian clients. This is a hybrid role, requiring two mandatory in-office days per week, with onsite support required as needed.

Key responsibilities include:

• Maintain organized contract and subcontract files per company policy and government regulations
• Negotiate, prepare, and maintain subcontract, consulting, NDA, and teaming documentation as assigned.
• Review contracts and subcontracts for key terms, risks, and compliance requirements.
• Administer subcontracts: award, modifications, funding, performance periods, deliverables, insurance, and closeout.
• Process and track contract modifications, funding actions, and task-order updates; elevate potential funding or compliance issues.
• Confirm billing terms, contract type, funding limitations, and supporting documentation for FFP, T&M, and CPFF contracts.
• Coordinate with Finance, procurement, and program management on contract setup and maintenance in Deltek Costpoint, including CLINs, task orders, option years, and funding, as well as subcontract invoice questions and closeout records.
• Track subcontractor compliance: certifications, representations, and reporting.
• Support with tracking security requirements and processing applicable security documentation to support contract onboarding as needed.
• Prepare compliance reports, and status updates for stakeholders and leadership.

Skills:

• Strong working knowledge of the FAR, DFARS, and other applicable federal acquisition regulations, with the ability to apply them to contract administration decisions.
• Demonstrated experience administering diverse contract vehicles (e.g., GSA Schedule, OASIS, IDIQs, GWACs) and both prime and subcontract arrangements.
• Strong negotiation skills, with experience drafting and executing teaming agreements, Non-Disclosure Agreements (NDAs), and subcontract agreements.
• Effective organizational and time management skills, with the ability to manage a large, multi-contract portfolio and meet deadlines.
• Strong written and verbal communication skills, with the ability to advise executive leadership and support internal documentation.
• Ability to work independently and exercise sound judgment, while collaborating effectively across finance, procurement, program management, and business development teams.
• Proficiency with Microsoft Office Suite, particularly Excel, for tracking and analyzing contract data.

Qualifications:

• Bachelor's degree in business, Contract Administration, Legal Studies, or equivalent experience.
• Minimum of 5-7 years of progressive federal contract administration experience, including experience with FAR/DFARS compliance, full contract lifecycle management, and subcontract administration.
• Active Secret clearance, or eligibility to obtain one, is required.